Posts Tagged ‘tips’

Recoverying your My Maps pane set up in a new install

Monday, June 30th, 2014
My Maps tab - folders and maps

I have been off air for a while. I have been busy on other projects and reinstalling Windows 8 after two years of operation.  It had slowed down to something less than a snail going in reverse up a steep hill.

My process was to make a disc image on a spare hard drive which could be plugged in later via a USB station. Then install Windows 8/8.1 from scratch followed by all the applications. That went well and I have been able to copy across files from the “old” drive. But what I forgot to do was to export the Registry specifically the HKEY_CURRENT_USER (HKCU) section and even more particularly the MindManager keys.

Why would I want to do this? Because there are a few important personalised parts of your MindManager set up which are stored in the Registry. One of these is your My Maps pane set up of collections and folders. It is an easy process to import your old registry keys once they are in *.reg file.

My problem was how to open the old Registry. Here is the solution (I won’t bore you with the things that failed to work e.g. Trying to boot from the old USB drive – Windows wanted to do a repair first and failed to get this to work)

  • This is how to get access to your old HKCU – How to import the HKCU values of a different profile into your registry
  • This did it for me – reg.exe load HKLM\TempHive h:\users\Andrew\ntuser.dat
  • Which gave me access to
    HKEY_LOCAL_MACHINE\TempHive\Software\Mindjet\MindManager\14\MyMaps
  • Export the key
  • Edit the registry file - replacing HKEY_LOCAL_MACHINE\TempHive\ with HKEY_CURRENT_USER\
  • Close MindManager
  • Import or double click the registry file
  • Open MindManager and my maps and folders are back as shown in the image!

Warning don’t dabble with the Registry unless you have backed up and created a restore point.

I wonder what other stuff I can now extract from my old MindManager keys?

The Power of Linked Maps in MindManager for Windows

Thursday, February 13th, 2014

The Power of Linked Maps

The Power of Linked Maps

The Linked Maps view (was called Multimap View) in MindManager for Windows is powerful and often unknown feature of the application. It allows you to create a collection of maps which can be manipulated, shared, exported, printed and combined. Its a feature I have used to get overviews, to publish multiple maps in Word & Web form, to sort out bad links and print several maps in one go to a PDF or standard printer.

With suitably constructed dashboard, master or parent maps you can easily manipulate information and share it across projects and clients. For instance you may have a standard Terms and Conditions map. Link this to the collection of maps you have for a specific client and it can be included in every collection of maps sent to the client.  Please read on to find out how to use this feature.


1. Master Maps

Structured or not
It may be that you already have a set of linked maps that grown over time. The linked map view will display all the maps linked from the current map. It will not display maps which have a link going to the current map unless there is a link from the current map.
However you may be better off creating a new dashboard or map to link the maps in a coherent manner. Its easy to create a new linked map, see Link your maps below.

Levels
You can control the number of linked levels displayed in the Linked Maps view. Levels is equivalent to parent, child, grandchild which is 2 levels. Your maps may not be linked in an organigram like structure the Linked Maps view will just follow links from one map to the next.  If you can create a structure of levels e.g. Company, projects, phases it will help you later.

Markers and Tags
By adding markers: icons e.g. priority andtags e.g. departments, to both the dashboard map and other maps you will be able to perform some neat tricks later.


2. Linking your maps
There are a several ways to link your maps:

Use Send to new Linked Map
As the complexity of map grows it makes sense to sub divide the map. Right click the main topic and Send to new map to transfer all the sub-topics to a new map with a link from the parent topic to the new map and there will be a link from the central topic of the new map back to the parent.
As the map I use to manage my company grows, I have used this feature to create maps focused on Finance, Marketing, Sales etc.
Drag and drop maps from File Explorer on to a master map
Open File Explorer then drag and drop the maps on to your master map.
To remove the .mmap in the topic text use Replace (CTRL-H) “.mmap” with “” but make sure hyperlinks is not selected in the Options.

CTRL-K or Insert Hyperlink
You can link maps to topics with this process but you have to write the topic text as well as browsing for the map. Drag and drop is easier.


3. Linked Map View
Now open your highest level map and View ribbon > Linked Maps. The default one level of map thumbnails will be visible. Lets run through them.

Linked Maps
You can select individual maps or hold down CTRL to select multiple maps or Select All.

Send as eMail
 Packs all selected maps and linked documents in to one zip file and attaches to an email

Pack and Go
Just creates a zip file of the selected maps and any other files linked in them.

Quick Print
Prints all selected maps using their individual page setups.

Search
Searches through the selected maps for text in topics and topic notes.

Web Export
Export the parent map to a folder and the sub-maps to sub-folders.

Edit

Rename
 Selected map not maps

Select All

Deselect All

Refresh
 Refreshes previews to latest version (Someone else could be editing a Cloud map)

View

Levels
The number of links away from the parent. Take care, opening all levels, may overload some of the functions.

The map I use to manage Cabre’s business goes through the levels as follows:

1 level – 18 maps
2 levels – 105 maps
3 levels – 150 maps
All Levels – 210 maps

Thumbnails
 Size adjust: Squeeze more maps into the window

Assign

Markers
Add a marker set to all the maps, Useful for
  • Adding Resources to all maps e.g. a new employee or collaborator
  • Adding a new marker to all maps
  • Removing unused markers from all maps

Map Themes
Rebrand the maps for:
  • A new project or client
  • Harmonise for a presentation

Web Templates
Apply the same web export template to all the maps. For similar reasons to Map Themes.

Combine All
Create a new map which combines all the maps at the current level. Use it to take a snapshot:
  • Save versions of it (Don’t forget Pack and Go)
  • Filter it: to create reports, overviews, task lists
  • Print it out for a meeting (Large format printer or poster print)
Note:
  • You now have duplicate data
  • It does not dynamically update
  • It is not the selected maps.

Adding maps quickly to your desktop background

Friday, January 31st, 2014

This morning I wanted to paste two maps on to my second screen for reference during a webinar I was giving on Four Crucial Tips for MindManager Users.  They were my management map and the attendees.  I looked hard for ways to paste them in various applications and then I went back to Windows Paint.  Here is the simple process:

  1. Select central topic of map and copy CTRL-C
  2. Open Paint  and paste.
  3. Drag the edge of the canvas so it will cover the required part of your desktop.
  4. Repeat with another map pasting on to the same image and arranging as appropriate.
  5. In Paint > File > Set as Desktop Background > Centred

Now I had these prompts on the desktop of the second monitor along with the web cam array and the GoTo Meeting Control Panel. In my primary monitor I was sharing MindManager.  The image I created is below.

14-01-31 Four Crucial Tips Prompts

Do you have a better option?

Some of you may remember being able to have a clickable image map in a live Windows background in Windows 3.1!

Mindjet Mobile Tips – How to make things happen

Monday, December 2nd, 2013

Last week someone said “You are keyboard man”.  I was trying to encourage a “mouse man” to use the keyboard to speed up their interactions with MindManager desktop at the time. Now I have to use my fingers in a different way on another instrument, the mobile version of Mindjet.

I struggle to remember the different taps, press and drag combinations I have to use to interact with the maps.  Here is my crib sheet for doing it.  Click the image to see a full size version or download the Mindjet Mobile Tips Map to your desktop or iPad or iPhone. There is a Mindjet app for Android but it does not behave like this.

Tips for Mindjet Mobile Apps on iPhone and iPad

Painless Annual, Quarterly and Monthly Returns

Tuesday, April 16th, 2013

I was using my Cabre’s Financial Administration map today to complete the annual return to Companies House which confirms who the directors , shareholders etc. are. It’s been online for several years and the fee even went down this year from £14 to £13!

As using the map made it very easy for me to complete and the original post about it was in 2008, I thought it might be worth reminding you of the benefit of using Mindjet for this. The process went like this:

  1. Received reminder email from Companies House. Click link to submission page.
  2. Open Cabre Finance Map > Companies House branch. Copy password, registration no. and authentication code to submission page.
  3. Complete submission. Paste submission number and payment reference on this years return branch.
  4. Use Outlook MindManager Add Ins to paste confirming emails on branch.
  5. Add a topic with date and topic alarm for next years submission.

I use similar processes for VAT, PAYE, Corporation Tax, Insurance, Annual Accounts.  All the web links, log in details  and records of past transactions are on one map.

Simple.

Finance Annual Return mind map

Converting Notes to Topics

Thursday, April 11th, 2013

Mindjet Notes right clickI just did this for a map I am working on and thought I would share it with you.

I have a map with Topics and Notes which creates the agenda for a meeting in Word. I am going to the meeting shortly and I wanted to have this agenda on a paper map for taking notes. Printing it would not show the notes. So I tried this:

  • Right click the Notes icon on the Topic
  • Copy or Cut the Note
  • And Paste

Your Notes are now Subtopics.

You may find the free Opti Add In Topic2 Notes useful if you want to reverse the process.

Perhaps you have a tip for managing Notes. Why not share it as a comment?

Windows 8 – Tablet PC – Tablet Input Panel or On Screen Keyboard

Saturday, February 9th, 2013

Mindjet 11 Ink mode is working well in Windows 8 but correcting the ink to text is painful when I am in slate format on my HP2740p Tablet PC.  I can’t easily correct the text because the on screen keyboard does not pop up.  I have found a solution.

In all previous Tablet PC versions of Windows (XP Tablet onwards) when I clicked on a text entry field with my pen the Tablet Input Panel icon appeared. I clicked it and entered text using either the onscreen keyboard or ink to text panel.  In Windows 8 this is missing for legacy applications like Mindjet and MindManager.  When I tap a field in a new Windows 8 apps, the half screen touch keyboard pops up but its too big for pen input.  I can access the half screen keyboard in the old desktop apps by swiping in from the right hand side of the screen  > Settings > Keyboard or by opening the old task bar and tapping the keyboard icon.  This is a painfully slow process compared to the past.

After some searching on the internet I realised a solution.  It’s a combination of the old – Wacom Tablet Driver and the new – On Screen Keyboard.

  1. Install this driver from Wacom  Tablet PC – Enhanced Tablet Driver. I know it says Windows 7 and beta but its been working fine on my Windows 8 PC for several months. I had the pen button programed to be the Ctrl key.
    • Open Control Panel
    • Open Pen Tablet Properties
    • Open the Button drop down menu
    • Select Open/Run > Browse to C:\Windows\System32\osk.exe
    • Change name if you wish to “On Screen Keyboard”
    • Click OK.
  2. Go to a field, press the button on your pen and the small on-screen keyboard opens.

Using on screen keyboard with Windows 8 and Mindjet

If I have missed an easier way to do this, please tell me?

If you know a way to pop up a small handwriting ink to text panel, I would pleased hear about it?

 

Preparing for a networking meeting

Friday, January 18th, 2013

Biggerplate Unplugged particularly

I am preparing for Biggerplate Unplugged on the 31st January in London. 70 people are going! Some I know well, some are acquaintances and some I have never met. The map below outlines how I prepare for such meetings. It’s a technique I have used for many years. It helps me to get the most out of the day. You can’t expect to meet everyone, you know you must meet some people, you know you must avoid others for good (you frequently interact with them) and bad reasons (you can work that out for yourselves). This is what I do.

Preparing for meetings with Mindjet
http://www.biggerplate.com/mindmaps/rqwvxXxo/biggerplate-unplugged-london-keynote-speakers http://www.biggerplate.com/mindmaps/rqwvxXxo/biggerplate-unplugged-london-keynote-speakers http://biggerplatelondon.eventbrite.com/ http://biggerplatelondon.eventbrite.com/ Preparing for Meetings.mmap Preparing for Meetings.mmap http://www.biggerplate.com/mindmaps/TbPatzhi/biggerplate-unplugged-31-jan-2013-london-registered-attendees http://www.biggerplate.com/mindmaps/TbPatzhi/biggerplate-unplugged-31-jan-2013-london-registered-attendees

For those that like to read including Google etc.

Preparing your Meeting Map

Get the Attendee List

Copy the attendee list from the web page, Word, PDF etc.  Pasting it direct to a Mindjet work may work but quite often I go via Word or Excel to tidy things up and then paste to the map.  This blog about Converting tables in to MindManager maps may help.

Add Markers

Use markers to categorise people:

  • “New to you”
  • “Recent acquaintances”
  • “Old friends”

I rename the flag marker set for this purpose.

Identify your targets

  • Which “new to you” people do you want to meet?
  • Which “old friends” do you want to catch up with?
  • What’s your strategy for “old friends” you don’t want to spend time with?

I use Task Priorities for this.

Participants

  • Which “No Shows” do you need to follow-up with afterwards?
  • Maybe there are people attending via the web.

I use my participant marker set. Note I have edited one of the standard Mindjet icons to create a “no-show” marker.

Use the Index Tab

It’s on the right hand side of your screen. It displays groups of markers and lets you click to the indexed topic.  Use this to double-check that people are in the correct marker group.  It also gives an indication of quantity in each group.

Use Power Filter

Show high priority people you want to meet, the Priority ONES. Focus your pre-meeting research on them.

Add Content and Links

  • Add an e-mail link
  • Add their Outlook Contact
  • Web links
  • Twitter Stream
  • Notes
  • Questions for them
  • Further research action pre-meeting for you

For Biggerplate Unplugged in London you may find these maps which have been uploaded useful starters if you are attending:

I will publish a blog about creating, editing and managing map markers shortly.

Using a Graphics Tablet with MindManager or Mindjet Windows

Tuesday, November 6th, 2012

Once upon a time it was discovered that you could get MindManager to work in Ink mode (automatically enabled for Tablet PC users) for those with a graphics tablet e.g. Wacom Bamboo. A recent exchange of emails brought it all back to me especially when my correspondent found my blog of 2008 Can a Vista PC with a graphics tablet become a Tablet PC? on Ecademy.  What follows  may be valid for Vista, XP, 7 and 8; and MindManager 8, 9, 2012 and 11.

Try this first.  You can enable the Tablet PC tools in Windows via the Control Panel > Program and Features > Turn Windows Features on and off > Enable Tablet PC tools.  This is not present on my Tablet PC in Windows 8 but it might be for non-Tablet PC. The Snipping Tool in Tablet PC tool set can be used by anyone.  Restart MindManager and see if you have Ink mode.

This is worked for my correspondent. You need to be confident editing the Registry (backup first if not). Adding this entry to the Registry cannot cause any harm.

  • Open the Registry (Type “regedit” in the Run command in Start menu)
  • Go to: HKEY_CURRENT_USER > Software > Mindjet > Mindmanager7 > Settings (choose your current version of MindManager)
  • Right click Settings > select New > DWord (if Vista 32 bit, possibly QWord if 64 Bit)
  • Name the key: TabletPC
  • Press Enter twice, once to close the name editor, once to open the value
  • change the value to: 1
  • Restart MindManager

If this has worked, the Pen mode icon bottom right will be blue and when in Pen Mode there will be a new Task Pane called Tablet with gestures and help.

If you don’t get the Ink options the following may be useful:

  1. Right clicking the bottom toolbar and ticking the Pen Mode/Mouse Mode option?
  2. Right clicking on the Ribbon tabs, Customising the Ribbon and adding the Tablet tab?

If you try this please tell me what happened.

Ribbon Customisation in Mindjet 11

Monday, October 29th, 2012

It’s another new feature of the latest version of MindManager now called Mindjet 11. Mindjet say in their release notes “Modify existing menus or create your own customisable ribbon menu. Users can keep most-used commands visible for easy access and improved productivity. Right click on the ribbon menu to see the customise ribbon option in the context menu.”

Here is what I discovered:

Right clicking a ribbon brings up this window -

Customise Ribbon - Mindjet 11 (was MindManager) - Adding new Ribbons and editing existing ones

My first attempt was to remove the Sharepoint Items from the Map Data group on the Insert ribbon. This was not possible. Michael Deutch answered my request for help in the Mindjet Community post “Why are the options to Add and Remove greyed out in the Customize Ribbon pane?“. This is what you can do:

  • Remove groups from an existing Ribbon e.g. Map Data from the Insert Ribbon
  • You can add groups to an existing Ribbon e.g. Tablet > Ink (which includes Insert Sketch) to the Insert Ribbon
  • You can create a new Ribbon e.g. Presentation and populate this with the predefined groups e.g. Zoom and/or add a New Group to which you can add individual commands.
  • Finally you can reset the Ribbons to their default settings.

You can’t:

  • Remove or add commands to an existing group.

How could I use this functionality:

  • Adding Tablet commands to existing Ribbons
  • Creating new Ribbons with all the tools I use for exporting to Word and the Web
  • Create a new Ribbon for Presentations or Project Management

Will this new feature be of any use to you?

Don’t forget you can customise the Quick Acces Toolbar as well.