Posts Tagged ‘Meetings’

Map Parts – Efficient and effective use of repeating topics

Tuesday, May 21st, 2013

Have you used Map Parts in Mindjet / MindManager for Windows? With just a little bit of effort you can be very efficient and effective when working with repeated use of topics.  The product comes with some useful ones: Days of the week, Ideas, Issues and Messages. Each Map Part has a parent topic and several sub topics.  When you click them they are added to the map at the selected topic.  They are very useful in meetings. Someone makes a suggestion, add a map part and start capturing the details within a defined structure.

Map Parts are easy to create.  Select the parent topic of the group you would like to be a Map Part and then click Add Selected Topic(s) in the Map Part pane. Your Map Part is now part of the library and can be added to any open map with a click.

I have two Map Parts I use frequently:

Map Part Virtual Boardroom

Virtual Boardroom

At a monthly meeting with a group of business friends we present an issue for discussion by the group.  I use the map part as a template for each person’s issue. As we progress around the table I add this map part for each issue. Then I use the topics as prompts for questions and recording the discussions.  At the end of the meeting it is easy to share the map as a whole or relevant sections to the person with the issue.

Signature MindManager Mindjet Map Part

Signature

I use this map part to add a floating topic to a map I am going to publish. It has a hyperlink back to my web site. I have other map parts with full contact details.Map Parts can have all the elements you use in a map. You could have a map part which contains attachments e.g. terms and conditions, office location map, feedback form, expenses spreadsheet.  You could have a map part which links to the parent maps in a project or process or the folder where the project documents are stored.

More Time Savers

There are more sophisticated map parts which will:

  • Search the web, Amazon or eBay for you and bring back the top X results.
  • Display the recent topics from an RSS feed
  • Add links to Files and or Folders on your PC

Set aside some time to see how you could use Map Parts to make you more effective and efficient with Mindjet MindManager.

 

Preparing for a networking meeting

Friday, January 18th, 2013

Biggerplate Unplugged particularly

I am preparing for Biggerplate Unplugged on the 31st January in London. 70 people are going! Some I know well, some are acquaintances and some I have never met. The map below outlines how I prepare for such meetings. It’s a technique I have used for many years. It helps me to get the most out of the day. You can’t expect to meet everyone, you know you must meet some people, you know you must avoid others for good (you frequently interact with them) and bad reasons (you can work that out for yourselves). This is what I do.

Preparing for meetings with Mindjet
http://www.biggerplate.com/mindmaps/rqwvxXxo/biggerplate-unplugged-london-keynote-speakers http://www.biggerplate.com/mindmaps/rqwvxXxo/biggerplate-unplugged-london-keynote-speakers http://biggerplatelondon.eventbrite.com/ http://biggerplatelondon.eventbrite.com/ Preparing for Meetings.mmap Preparing for Meetings.mmap http://www.biggerplate.com/mindmaps/TbPatzhi/biggerplate-unplugged-31-jan-2013-london-registered-attendees http://www.biggerplate.com/mindmaps/TbPatzhi/biggerplate-unplugged-31-jan-2013-london-registered-attendees

For those that like to read including Google etc.

Preparing your Meeting Map

Get the Attendee List

Copy the attendee list from the web page, Word, PDF etc.  Pasting it direct to a Mindjet work may work but quite often I go via Word or Excel to tidy things up and then paste to the map.  This blog about Converting tables in to MindManager maps may help.

Add Markers

Use markers to categorise people:

  • “New to you”
  • “Recent acquaintances”
  • “Old friends”

I rename the flag marker set for this purpose.

Identify your targets

  • Which “new to you” people do you want to meet?
  • Which “old friends” do you want to catch up with?
  • What’s your strategy for “old friends” you don’t want to spend time with?

I use Task Priorities for this.

Participants

  • Which “No Shows” do you need to follow-up with afterwards?
  • Maybe there are people attending via the web.

I use my participant marker set. Note I have edited one of the standard Mindjet icons to create a “no-show” marker.

Use the Index Tab

It’s on the right hand side of your screen. It displays groups of markers and lets you click to the indexed topic.  Use this to double-check that people are in the correct marker group.  It also gives an indication of quantity in each group.

Use Power Filter

Show high priority people you want to meet, the Priority ONES. Focus your pre-meeting research on them.

Add Content and Links

  • Add an e-mail link
  • Add their Outlook Contact
  • Web links
  • Twitter Stream
  • Notes
  • Questions for them
  • Further research action pre-meeting for you

For Biggerplate Unplugged in London you may find these maps which have been uploaded useful starters if you are attending:

I will publish a blog about creating, editing and managing map markers shortly.