Posts Tagged ‘export’

New feature of Mindjet 11 – The Hidden from View Indicator

Monday, October 22nd, 2012

Mindjet 11 for Windows has several new features (see the Mindjet for Windows® Release Notes for them all). This is a review of what I call the Hidden from View Indicator and Mindjet calls the Filter Overlay. It is a pink box which appears in the bottom left hand corner of your map window to tell you if:

  • the map is Filtered,
  • is using the Show Branch Alone or
  • is using Show/Hide to hide specific map objects.

Let me show you how this works in practice. This is my map:

Mindjet / MindManager Filter Overlay Base map for experiment

If I now apply a Filter e.g. Show Priority 1 most of the map disappears and the indicator is in the bottom left corner. Filters are very useful for focusing on certain topics in the map and controlling what is exported to Word, the web etc.

Mindjet / MindManager Filter Overlay - Filter indicated

Next lets see what happens with Show Branch Alone. I use this feature when presenting or facilitating a discussion with Mindjet to focus the audience on the current topic. If the discussion goes on for a while you can forget you have used this tool, so the indicator will be a big help.

Filter Overlay - Show Branch Alone

Finally Show/Hide which I use to hide things my audience don’t need to see or all the Notes icons in the map included at the beginning of a Word export as in this map. Spot the missing Notes icon:

Mindjet / MindManager - Filter Overlay - Show / Hide

Of course you can have all three applied at the same time.

Mindjet / MindManager Filter Overlay - All three applied

You can minimise the indicator or overlay to icons only by clicking the minus sign in the box.

Hope you found that useful?

The MindManager Topic Notes Editor: Time for a big change?

Monday, October 17th, 2011

The Topic Notes editor has remained virtually unchanged for a decade.  A format painter (copier) has been added in MindManager 2012 and way back in 2002 the ink tools were added.  Nothing else has happened.  I met Blaine Mathieu Chief Products Officer at the Mindjet Revolution Roadshow, a few days ago.  After a short discussion, he invited me to send him an email on this matter. Here are my thoughts and your chance to help me write that email to encourage Mindjet to be evolutionary and well as revolutionary!

I have used the Notes editor to create hundreds of web sites: the notes become web pages.  Until last week I used it to create the Cabre web site but I had to do too much post processing to include bits of HTML for videos etc. and had other issues around site management not to do with the Notes Edtor. I have switched to WordPress with MindManager content where required.   The ConferenceREACTION web site is currently produced with MindManager but will switch to WordPress soon.  It’s a pity because all the content is produced with MindManager.

With the Word export I use Topic Notes to create the paragraphs in “Introduction to MindManager” (to be transferred to new web site),  a 20 page  booklet with 50 plus images in it.  I started with Mindmanager X5 and I will updated it to the sixth edition 2012 shortly.

So why change?

It lacks:

  • Word wrapping: you have to use tables.
  • The tables are unstable when they get big (more than 5 rowsish) and if you use cell merge.
  • You cannot include HTML, only links. So no embedded videos, maps or other “gadgets” e.g. mail list capture, twitter streams etc.
  • You cannot resize large images to suitably sized images as you add them to the Notes (or Topics) thus preventing map bloat!
  • It is difficult to manage the formatting in the notes to get the correct format in Word. If you transfer the MindManager Topic Notes format to Word, you can’t (easily) use the Word Styles to manage the formating.

Please add to this list by commenting below.

What would I like to see

Three and half editors:

  1. Keep it simple i.e.the current one.  For simple note taking
  2. A Word editor which uses the style selected for the Word export. Perhaps it opens a Word window and saves the file as an attachment to the map visualised in the Notes pane.  you can support this idea in Mindjet’s User Voice – Editing Topic Notes with Word.
  3. An HTML editor. Something like the ScribeFire for Firefox.  It’s great for editing and storing frequently used HTML fragments.  With the option of using Micrsoft Expression?  You can support this idea in Mindjet’s User Voice – HTML Notes Editor 

3.5 An editor for creating WordPress content. That is one which creates clickable image maps and other content that can be directly exported to my WordPress blog(s). I will write about this seperately.  One respected internet commentator Graham Jones said in his newsletter last weekend: “In my view, though, there is only one way to go: WordPress.” Repeating my dream: Just imagine if Mindjet had developed the HTML editor they had in early versions of MindManager we would be using MindPress now!

 There, that’s this week’s rant (so far) off my desk (chest).  Please add your thoughts here and in Mindjet’s User Voice.

Getting your bullets to Word via the Word Export

Thursday, July 28th, 2011

Microsoft Word Export SettingsThis week I was preparing a quote for some internal MindManager training using my quotation template but the bullet lists in the Topic Notes were arriving without their bullets in Word.  After a couple of emails to Mindjet, it clicked as to what I was doing wrong. It was one of those deja vu, I have been here before moments!

With the Style Mapping for Notes set to Body Text the bullets are not displayed in Word because Body Text does not have bullets.

The simple solution is to change this to:

None (Keep current style)

The alternative approach to producing bullets in the Word document is to edit say the Heading Level 3 style in your Word template to include bullets or to select the List Bullet style. Then all your level 3 topics will appear as bullets in the document.

Ink Sketches in Topics – Achieving Higher Quality Export Images

Monday, November 1st, 2010

With MindManager in ink mode on a Tablet PC (or a Windows 7 / Vista PC, a graphics tablet and Tablet PC tools enabled) you can sketch in a topic by making a traingle gesture. It’s a powerful tool for sketching ideas when brainstorming or making rough copies of graphs in a presentation.

I have always been frustrated when I turn the map into a graphic or web page. The rendering of the ink in the image is poor compared to the native on-screen ink (See images 1 and 2 below). This afternoon I realised there is an easy solution to the problem using the Snipping tool (screen grabber) that comes with Windows. Here is my process which replaces the sketch in a topic with an image (you may wish to save a sketch copy of the map first):

  1. Increase the map zoom to 200%. To get a higher resolution image.  You might want a higher zoom.
  2. Open the Snipping tool
  3. Select the sketch
  4. Copy
  5. Return to MindManager
  6. Select the topic with sketch
  7. Ctrl-Shift-Alt-v will the paste the image, replacing the sketch
Screen grab of the sketch in MindManager
Screen grab of the sketch when
the map is exported as an image
Screen grab of the sketch after
snipping in MindManager,
pasting in to the topic and
exporting as an image

Resolving problems with customised web exports in MindManager 9

Monday, September 27th, 2010

I have not been able to use customised web exports which were working in MindManager 8 and earlier versions in MindManager 9.  Which is a bit of a blow because I publish a new web page or site via MindManager most days, ConferenceREACTION event record pages being one example.  Copying the folders from your MindManager 8 web templates to the MindManager 9 templates is not enough.

Here is the answer:
Replace this string
‘#Reference {A41FC8F5-ED0F-4333-9843-51C0539B19D3}#4.0#0#C:\Program Files\Mindjet\MindManager 8\Mm5WebExport.dll#Mm5WebExport 4.0 Type Library
With this string
‘#Reference {F2454FB8-64C3-48fe-B0DD-E7EDEA107825}#5.0#0#C:\Program Files\Mindjet\MindManager 9\Mm5WebExport.dll#Mm5WebExport 5.0 Type Library
in all .mmbas and .cls files
I use Useful File Utilities -Batch Replacer with this RTBL file UpdateCustomWebExports to do this for each web export template folder.

If you would like me to update any web export folders for you, please zip up to five  folders and email them to me. I will send you a PayPal invoice for £7.99 inc VAT in the UK and the same price for all other countries.  On receipt of payment I will return the updated files. If you have more than 5 folders to process please send an inquiry email for a price.

An alternative process may be to copy the .mmbas and .cls files from MindManager 9 to your related customised folder.  You could do that with File Explorer.

This was my process of elimination to find the source of the problem.

  • I have a map which has exported via the clickable image template successfully.
  • I have made a copy (COPY 1) which also exports successfully
  • I have a customised template which works in MindManager 8
  • I have copied the four edited .xml files to COPY1 and the export works
  • Stopped this copy and test route and went to file compare
  • Comparing MindManager 8 clickable image template folder with MindManager 9 using Total Commander 7.50 shows all mmbas files are different in content. Opening identical files in Notepda++ and using Compare utility show first line is different.
    And its obvious why.
  • ‘#Reference {F2454FB8-64C3-48fe-B0DD-E7EDEA107825}#5.0#0#C:\Program Files\Mindjet\MindManager 9\Mm5WebExport.dll#Mm5WebExport 5.0 Type Library
  • v
  • ‘#Reference {A41FC8F5-ED0F-4333-9843-51C0539B19D3}#4.0#0#C:\Program Files\Mindjet\MindManager 8\Mm5WebExport.dll#Mm5WebExport 4.0 Type Library
  • But this is a comment! Perhaps not.
  • The reference is the same in all mmbas files in the original folder
  • Does replacing them in a custom export template solve the problem? Time to use Useful File Utilities – Batch Replacer
    to change the reference in my “old” template to the new reference.
  • It did for 48 out of the 54 files. What is different for the other six?
  • They are tables of parameter names and other files specific for my customised export.
  • Time to try it out.
  • Failed at the BeginExport.mmbas ???
  • Copy MindManager 8 “Clickable Image” folder to MindManager 9 web templates renamed to “Clickable Image ex 8″
  • Run the search and replace on the .mmbas files and the web export works!
  • More investigation of my custom export template required
  • First let me try one of my simpler custom web export
  • Tried and failed. Ran the search and replace on all files. The reference is also include *.cls files.
  • Ran simple custom web export. SUCCESS!
  • Ran Search and Replace on more complex web export. Ran export and SUCCESS!

Using your MindManager map to present in a browser

Thursday, March 25th, 2010

For more than a decade MindManager has had a Presentation Web Export which produces a set of linked pages.  The pages display sections of the map.  Its useful when you want to leave a presentation on the web for people to find.  The header and the footer mean they can find you to.

However when presenting to a live audience: remote or in the room, you do not need the clutter of a header and footer.  You want the map to be maximised on the screen, so the text can be read (today’s challenge for a client).

I have edited the Presentation template to produce a no header, no footer map which fills the sceen version. Here is the result.

An HTML Presentation from a MindManager Map

An HTML Presentation from a MindManager Map

Tip: press F11 to get rid of all the browser clutter.

Gordon Brown’s Labour Party Conference Speech in a mind map

Tuesday, September 29th, 2009

I thought I would run an experiment today, listen to Gordon Brown’s conference speech on the television, map it and publish it. What would it say that the script and the video do not say?

My process was as follows:

  • Prepare web export template – minor edits to a clickable imagemap export I have used many times
  • Create a folder on my conferenceREACTION web space.
  • Tweet that am I doing it.
  • Start mapping and try to ignore other interruptions e.g. a tweet from Maurice asking if I was there?
  • During the speech I posted the map 3 or 4 times. Also added a bit of fill colour to topics and changed the background colour. Note to self – setup a webfolder next time.
  • When speech finished, posted map and tweeted again.
  • Added images and changed to split tree growth direction to get more content across the screen. The speech flip flops down the tree.

Linked to the map in a couple of blogs on Ecademy:

  1. A quick report on Gordon Brown’s speech. Please discuss
  2. Gordon Brown’s Conference speech analysed

And received some feedback:

  • “I didn’t watch Gordon Brown’s speech – but based on the excellent mind map that Andrew Wilcox has produced, I must say it lacks one big thing – VISION.”
  • “Mind map is cool. Did it take long to do? Obviously not too long.”
  • “It’s interesting to compare the relative small size of the ‘New Economic Model’ to the larger scale of the other (spending commitment) sections.”
  • “Thanks for the concise overview.”

How do you react to Gordon Brown’s Labour Party Conference Speech in a mind map?

Can you point me at the best web sites created with MindManager?

Tuesday, September 22nd, 2009

Not catalogs of MindManager maps e.g. Mappio and Biggerplate or web sites which use MindMnager map images in them but web sites created using MindManager’s web export or with an AddIn e.g Map4Web or Aha!VisualWebExport.

A few have been mentioned in this Question on LinkedIn “Can you point me at good examples of web sites created with MindManager? Or describe intranet sites where possible.

I want to be able to show a client some examples of best practice, so he and I can formulate some ideas about the best way export his knowledge to his clients.

I have a “catalogue” of MindManager export web sites I have produced but I would be surprised if they were the best in class. I must add the one I am currently working on called ConferenceREACTION.

Please add links to the best MindManager web exports in your comments to this blog.

Using MindManager on the Tablet PC in ink mode

Tuesday, August 11th, 2009

Michael Deutch has written this blog recently:

Touch Me: 10 Resources to Learn More about MindManager’s Touch Capabilities

To prompt discussion about using MindManager on the Tablet PC. For some reason that neither Michael or I can work out my comments are not being published. I have tried from different PCs & browsers. So here is my positive and critical criticism of this mode:

Michael, thank you for referring to my efforts with the Tablet PC and MindManager above.

I have to admit to being someone who has used MindManager Ink mode a few times a week since 2005 when MindManager X5 Tablet became available. It has gone through 4 versions of HPs Tablet PCs currently a 2710p but the TC1100 was the best!

I use it in these three modes:

First: for personal brainstorming. Often standing up and away from the office desk.

Second: for personal note taking and often producing the minutes at meetings.

Third: for recording and publishing events on the web. Frequently I work with teams of people like Maurice mentioned and linked in your blog, to produce a comprehensive record of public and private events. These range from individual speakers, to management meetings, to two day annual conferences, to a rock festival. Using MindManager for three days in a field and in the dark later in the day must be one of the extreme uses.

Using MindManager ink mode is much less instrusive to the meeting than using a keyboard and a more fluid recording process.

MindManager ink mode is a core tool for ConferenceREACTION and the web export is used to produce all the web sites.

BUT MindManager ink mode has been frustrating me since 2005. Why?

1. The eraser on the end of my stylus does not work in MindManager. It does in all other applications.

2. The colour of the ink is not the colour of the converted text. It becomes the default colour.

3. The ink to text conversion was comparatively good on release in 2005. Better than XPs TabTIP but Vista overtook it and Windows 7 streaks away into the distance.

4. The conversion of ink to graphic images is poor. Primary concern is the conversion of sketches but it also applies when you want to put an Ink mind map in a document or on a web page. Borders appear around the ink and there is a granularity not present in the native MindManager map.

5. The clicking the ink colour tool does not return the stylus to ink mode from eraser mode but clicking the ink thickness tool does.

6. The lasso tool (ink dragging) is often sluggish taking several seconds to settle into the new position.

7. The high CPU usage of MindManager in general and the extreme CPU usage e.g. > 60% CPU time when the stylus is applied to the screen. Not good for someone who inking all day! This halves the battery life of Tablet PCs.

8. That there has been no significant development of ink mode since 2005!

9. I would like the mode to be associated with the map. That is when I change from a map I am editing in ink mode to a map that was previously being edited in mouse mode I want the the mode to change to mouse mode.

Despite all the above I will continue to use MindManager Ink mode because it does a brilliant job. You can just do it in pictures.

Excel Spreadsheets and Ranges in MindManager Web Exports

Friday, July 24th, 2009

Yesterday I was training a client team. They had already been using MindManager to create a series of internal web sites for sharing information within their multi-national group, suppliers and clients, They had created a new web export template to suit their purpose and produced some elegant web pages linked to different sources of information. One area in where they reached the “It’s not doing what I really want” limit was the handling of spreadsheet information. Here are some suggestions that arose from that discussion, many of which I have tried previously and some which may be relevant to other file types e.g. Word and PowerPoint.


The Standard Link

Add a hyperlink to the spreadsheet file in the topic or in the topic text. There are more options in a topic link e.g. adding an argument which opens a specific worksheet in the spreadsheet. The standard link to a file will take a copy of the spreadsheet and place it in the Linked Documents folder of the web export. You can create a web link to a networked version of the spreadsheet with read only rights. Thus web site users will see the current data.

Advantages:

  • Easy to do
  • The original is not accessed by the user. They can do what ifs on the spreadsheet.

Disadvantages:

  • Excel has to be loaded and the file opened which takes time.

The Excel Range

In MindManager 7 and 8 you can add an Excel range to a topic. This works well when viewing the map in MindManager. The data is refreshed every time the map is opened and can be refreshed with F5 at any time. Data can be placed in relationship to other information on the map e.g. sales data next to a list of outstanding invoices.

Advantages:

  • Works if you are using a clickable image export. You see a snapshot of the spreadsheet ranges in the map.

Disadvantage:

  • In other web export you see nothing except for a Data Container marker i.e. the spreadsheet was here but MindManager does not handle it in this export :( !


The Cut and Paste

You can cut and paste a spreadsheet range in to the topic notes. This creates a table.

Advantages:

  • Easy to do.
  • Information appears when the web page is loaded.

Disadvantages:

  • Formatting is not the same and in my experience cell heights get larger. For ranges more than 4 x10 cells the post paste editing required to tidy up makes this unacceptable.


The Excel Web Export

Use the Excel “Save as Web Page” option. There are several options when doing this but the principles are that you either create web page which is a static snapshot of a range or whole spreadsheet or a more interactive web page which permits e.g. changing data and data sorting. Use a hyperlink in the map to point at this HTML file

Advantages:

  • The data owner can republish the Excel web page after each update or save (an automated option in the publication process) of the spreadsheet.
  • The formatting of your spreadsheet is reproduced
  • The web page loads quickly
  • The publisher can create several views of the spreadsheet for different users and save them as individual pages e.g. for an improvement process monitor: Completed actions, over due actions, department X actions

Disadvantages:

  • The Excel web page is external to the MindManager web export i.e. the content does not appear inside the export page template. I suggest you use the open in new web page option in the Hyperlink. Workaround: You could post export paste the Excel HTML into a “blank” web page created during the export but I really wish Mindjet which allow HTML snippets to be added to topic notes!

Do you have any better strategies?