Sharing Your Mindjet MindManager Maps with the Clickable Image Web Export

June 21st, 2013

A couple of days ago I posted my record of the first Visual Thinking Webinar on Conference Reaction.  I received a few how did you do that questions. This is an extended answer to those questions.

Sharing your MindManager Maps with the Clickable Image Export
Download Mindjet MindManager map of this blog Download Mindjet MindManager map of this blog Community is Essential to Building Brands - Record of presentation in mind maps Community is Essential to Building Brands - Record of presentation in mind maps ConferenceREACTION - Records and publshes events on the web ConferenceREACTION - Records and publshes events on the web http://www.cabre.co.uk/ http://www.cabre.co.uk/

To help search engines find this page and those with impaired vision to “read” the map.

The image map content is repeated below as a text outline in one or two columns.

Sharing your MindManager Maps with the Clickable Image Export


1. Map

1.1 Visible

1.1.1 Topics

1.1.2 Topic images

1.1.3 Markers

1.1.4 Relationships

1.1.5 Labels

1.1.6 Boundaries

1.1.7 Background Image

1.1.8 Linked files
See related topics and documents

1.1.9 Web links

1.1.10 Spreadsheets

1.1.11 Why are you still at work?

1.2 Not Functional

1.2.1 Outlook links

1.2.2 SharePoint links

1.2.3 Excel links

1.2.4 Alerts

1.3 Invisible

1.3.1 Notes

1.3.2 Attachments
See related topics and documents

1.4 Tips

1.4.1 Don’t overload the map

1.4.1.1 Use more than one map if you need to

1.4.2 Portrait or Landscape?

1.4.2.1 Right Map or Left & Right or Tree or Org Chart

1.4.3 Export to check the image size

1.4.3.1 If the height or width are larger than required see next tip(s)

1.4.4 Layout Adjustments

1.4.4.1 Use main topic handles to move topics into better positions to maximise width or height

1.4.4.2 Adjust topic length

1.4.4.3 Use line wrap Shift-Return

1.4.4.4 Image alignment

1.4.4.5 Use topic alignment

1.4.4.6 Consider thumbnails with links to higher resolution images

1.4.5 Notes

1.4.5.1 Convert to text or Word etc . and link the file to the topic

1.4.6 Multiple Topic Hyperlinks
See related topics and documents

1.4.6.1 Only first is linked in the export

1.4.7 Hyperlink Alt Text

1.4.7.1 Edit Hyperlink > Options > Link Text

1.4.7.2 Text for Google to find & index

1.5 Check

1.5.1 Mindjet Tasks


2. Export

2.1 Standard

2.1.1 Map Zoom factor (%)

2.1.1.1 Adjust to fit the shared environment

2.1.1.2 86% produces a readable image with default fonts

2.1.2 Include Map Background

2.1.2.1 Yes = large jpg

2.1.2.1.1 good for photos

2.1.2.2 No = small gif

2.1.3 Root Export File Name

2.1.3.1 Change from index.html to something-relevant.html

2.1.3.2 Change to *.php if you want to use php in a modified template

2.2 Modified

2.2.1 Header

2.2.2 Footer

2.2.3 Meta Tags

2.2.4 Map text as outline

2.2.5 Analytics

2.2.6 e.g.

2.2.6.1 Community is Essential to Building Brands


3. Sharing

3.1 Local Network

3.1.1 Share folder & html file name

3.1.1.1 X:\MyExports\index.html

3.2 Web Folder

3.2.1 Upload folders to the server

3.2.2 Share the URL of the html file

3.2.2.1 http:\\y.com\ex\index.html

3.3 WordPress

3.3.1 Upload the image

3.3.1.1 WordPress Media

3.3.1.2 Any online store

3.3.2 Upload the linked Documents folder and files

3.3.3 Paste the html.txt file into a page or post

3.3.4 Edit the image URL

3.3.5 Edit the Linked Documents URL

3.3.6 Check it works

3.4 Tips

3.4.1 Use several maps on one page
See related topics and documents

3.4.1.1 Use one export as the master and paste sub map’s html in to the master html.

3.4.1.2 Remember to put all other files (image) and folders (linked documents) in the master folder.

Tips for Topic Notes

June 4th, 2013

I have just preparing a quote for an on-line training client. The quote is a MindManager map which is exported to Word. The process reminded me of few tips I could give you about using Topic Notes.

Topic Notes Menu Bar

  1. Use the Next and Previous notes buttons to check out the next paragraph or chapter of document.
  2. Table tool is good for getting control over column width and placing images with text wrapping around it.  These tables export to Word and the Web.
  3. When you add an image notice notice the Insert option at the bottom left of the file explorer view. Click it and you get the choice to Insert and Link. This means whenever you open, refresh or export a map the latest version of the image will be used.  You can save snapshots of a spreadsheet or project plan when you update it.  Then the image will be updated in the map.
  4. The Format Painter was added a couple of versions ago.
  5. These are tools for Tablet PC users.  You can sketch in the ink section of the Topic Note and convert it to an image in the “text” note.  Or write in ink and convert to text.

Do you have any tips for using Topic Notes?

Can you use Dropbox to share your maps and linked files?

May 22nd, 2013

Do you wish to share map(s) and linked documents with other people using the Cloud to manage a project, event, writing a  report, developing a web site, etc.? Mindjet offer this possibility via Mindjet Web which stores both maps and files which can be linked.  Is Dropbox a viable alternative?

Dropbox allows you to share files and folders via shared folders and your Public folder. You can share to non-Dropbox users and Dropbox account holders. Those with accounts will be able to edit shared files and add files to shared folders. How can you use this cloud store with Mindjet  MindManager files? I investigated what happens when a map which has linked files and folders, attachments and URLs linking to files in my SkyDrive account is accessed by other users and the iPad.

I created a new folder (Publishing) in the local My Dropbox folder on my Windows PC. I created a map and saved it in this parent folder. I created some sub-folders and saved some existing documents there. Then I linked these by dragging and dropping from File Explorer to the map. I also added links to the folders. I added some attachments and hyperlinks to other files and web pages.

Then I shared the Publishing folder with another Dropbox account running on another PC. Once the folders and files had been synced to this PC’s My Dropbox folder everything worked as expected. The relative links (don’t use absolute) to files and folders opened, as did the hyperlinks to web pages and the attachments.

Test Dropbox with Mindjet MIndManager

This will also work if you put the Publishing folder into your Public folder, share the link and the person you have shared the link with downloads all the folders and files in the structure to their PC. However this is a one off process. Their files will not be synced with any changes that are made by you to those files. They would have to repeat the download manually.

Both Dropbox (viewer only) and Skydrive (viewer and and editor) will open MS Office files via their browser pages (not via the local Dropbox application). This can accessed by a right click on the file in the local Dropbox folder.  The url links on the map to the PowerPoints stored on SkyDrive open the presentations in a browser window.

iPad

There is an iOS Dropbox app and this can be accessed many other apps on the iPhone and iPad.  What happened when I accessed this map from my iPad using Mindjet and iThoughtsHD?  Both applications support access to Dropbox folders and other cloud file stores.

Mindjet

  • The links to files and folders do not work
  • The attachments are not accessible

iThoughtsHD

  • The links to files and folders do not work
  • The last attached document in a topic is accessible. The second topic has two attachments but only one can be opened.

I cannot recommend sharing maps with document links and attachments via Dropbox on iOS.

Map Parts – Efficient and effective use of repeating topics

May 21st, 2013

Have you used Map Parts in Mindjet / MindManager for Windows? With just a little bit of effort you can be very efficient and effective when working with repeated use of topics.  The product comes with some useful ones: Days of the week, Ideas, Issues and Messages. Each Map Part has a parent topic and several sub topics.  When you click them they are added to the map at the selected topic.  They are very useful in meetings. Someone makes a suggestion, add a map part and start capturing the details within a defined structure.

Map Parts are easy to create.  Select the parent topic of the group you would like to be a Map Part and then click Add Selected Topic(s) in the Map Part pane. Your Map Part is now part of the library and can be added to any open map with a click.

I have two Map Parts I use frequently:

Map Part Virtual Boardroom

Virtual Boardroom

At a monthly meeting with a group of business friends we present an issue for discussion by the group.  I use the map part as a template for each person’s issue. As we progress around the table I add this map part for each issue. Then I use the topics as prompts for questions and recording the discussions.  At the end of the meeting it is easy to share the map as a whole or relevant sections to the person with the issue.

Signature MindManager Mindjet Map Part

Signature

I use this map part to add a floating topic to a map I am going to publish. It has a hyperlink back to my web site. I have other map parts with full contact details.Map Parts can have all the elements you use in a map. You could have a map part which contains attachments e.g. terms and conditions, office location map, feedback form, expenses spreadsheet.  You could have a map part which links to the parent maps in a project or process or the folder where the project documents are stored.

More Time Savers

There are more sophisticated map parts which will:

  • Search the web, Amazon or eBay for you and bring back the top X results.
  • Display the recent topics from an RSS feed
  • Add links to Files and or Folders on your PC

Set aside some time to see how you could use Map Parts to make you more effective and efficient with Mindjet MindManager.

 

Painless Annual, Quarterly and Monthly Returns

April 16th, 2013

I was using my Cabre’s Financial Administration map today to complete the annual return to Companies House which confirms who the directors , shareholders etc. are. It’s been online for several years and the fee even went down this year from £14 to £13!

As using the map made it very easy for me to complete and the original post about it was in 2008, I thought it might be worth reminding you of the benefit of using Mindjet for this. The process went like this:

  1. Received reminder email from Companies House. Click link to submission page.
  2. Open Cabre Finance Map > Companies House branch. Copy password, registration no. and authentication code to submission page.
  3. Complete submission. Paste submission number and payment reference on this years return branch.
  4. Use Outlook MindManager Add Ins to paste confirming emails on branch.
  5. Add a topic with date and topic alarm for next years submission.

I use similar processes for VAT, PAYE, Corporation Tax, Insurance, Annual Accounts.  All the web links, log in details  and records of past transactions are on one map.

Simple.

Finance Annual Return mind map

Converting Notes to Topics

April 11th, 2013

Mindjet Notes right clickI just did this for a map I am working on and thought I would share it with you.

I have a map with Topics and Notes which creates the agenda for a meeting in Word. I am going to the meeting shortly and I wanted to have this agenda on a paper map for taking notes. Printing it would not show the notes. So I tried this:

  • Right click the Notes icon on the Topic
  • Copy or Cut the Note
  • And Paste

Your Notes are now Subtopics.

You may find the free Opti Add In Topic2 Notes useful if you want to reverse the process.

Perhaps you have a tip for managing Notes. Why not share it as a comment?

Biggerplate Unplugged London – Post Event Output

February 26th, 2013

Biggerplate Unplugged London took place on the 31 January. What have people been publishing about the event:

1. Videos
2. Maps on Biggerplate
3. Blogs
4. Photos
5. Others
Please download the Mindjet map of these links: Biggerplate Unplugged London – What was said
Do you have anything to add?

Windows 8 – Tablet PC – Tablet Input Panel or On Screen Keyboard

February 9th, 2013

Mindjet 11 Ink mode is working well in Windows 8 but correcting the ink to text is painful when I am in slate format on my HP2740p Tablet PC.  I can’t easily correct the text because the on screen keyboard does not pop up.  I have found a solution.

In all previous Tablet PC versions of Windows (XP Tablet onwards) when I clicked on a text entry field with my pen the Tablet Input Panel icon appeared. I clicked it and entered text using either the onscreen keyboard or ink to text panel.  In Windows 8 this is missing for legacy applications like Mindjet and MindManager.  When I tap a field in a new Windows 8 apps, the half screen touch keyboard pops up but its too big for pen input.  I can access the half screen keyboard in the old desktop apps by swiping in from the right hand side of the screen  > Settings > Keyboard or by opening the old task bar and tapping the keyboard icon.  This is a painfully slow process compared to the past.

After some searching on the internet I realised a solution.  It’s a combination of the old – Wacom Tablet Driver and the new – On Screen Keyboard.

  1. Install this driver from Wacom  Tablet PC – Enhanced Tablet Driver. I know it says Windows 7 and beta but its been working fine on my Windows 8 PC for several months. I had the pen button programed to be the Ctrl key.
    • Open Control Panel
    • Open Pen Tablet Properties
    • Open the Button drop down menu
    • Select Open/Run > Browse to C:\Windows\System32\osk.exe
    • Change name if you wish to “On Screen Keyboard”
    • Click OK.
  2. Go to a field, press the button on your pen and the small on-screen keyboard opens.

Using on screen keyboard with Windows 8 and Mindjet

If I have missed an easier way to do this, please tell me?

If you know a way to pop up a small handwriting ink to text panel, I would pleased hear about it?

 

Search friendly mind maps – Getting your maps in front of non-mind mappers

January 29th, 2013

On Thursday I have a short presentation slot at Biggerplate Unplugged London  on “Search Friendly Mind Maps”. By which I mean maps that can be found by the internet search engines and be used to promote your business, organisation or passion. This blog is to prompt discussion prior to the event and an opportunity for you to improve my presentation by criticism and correction.  As my research focusses on the Mindjet world, I would also be interested to hear how valid my conclusions are for other mind mapping software vendors.

Search engines are looking for indexable text, so how can they see your map?

An image or Flash file on the web is indexed by its file name and the text in the meta tag “alt”. Some Flash files do present more meta text to the search engines but I have no evidence the map exports from e.g. Mindjet make use of this feature. Adding these images and Flash to a PDF file will not help.

Briefly Mindjet’s web exports convert a map into:

  • Outlines
  • Clickable Image Maps
  • Mini web sites where notes become web pages and the map is the navigation

The first and third produce text, and the second can have alt text on every link. These “maps” are visible to the search engines. However the HTML is archaic (developed 10+ years ago), the ability to add social tools e.g. Tweet this map, requires too much work compared to modern web publishing tools and coordinating more than one map into a multi-map web site is a pain.

There two significant map hosting sites for Mindjet maps Biggerplate and Maps for That. When a map is uploaded to Biggerplate, the main topics are extracted as keywords. You can add and subtract from this list. You can write a description but I doubt whether are many uploaders to Biggerplate that describe the full content of their map. Mindjet’s “Maps for That” does not have the keyword extraction.

For a couple of years I have been recording and publishing maps about presentations and speeches which are followed by the full text outline of the map. This has two benefits:

  • Visually impaired people or their text readers came read the map
  • and so can the search engines

And more recently I have published the maps within a WordPress website.

Last Wednesday I attended a presentation about “Mobile Apps” given by a software house in my home town. I mapped it and published it in ConferenceREACTION, Biggerplate and Maps for That. Yesterday I asked some friends in the UK, Canada and The Netherlands to search for the event using a generic search and a very specific search term. Here are the results:

Where do the linked pages appear in Google's Top 100 for a generic and a specific search term?
https://www.mapsforthat.com/map.php?m=3131 https://www.mapsforthat.com/map.php?m=3131 http://www.biggerplate.com/mindmaps/zdgvywFB/apps-matt-clarke-firstthing-at-firstoption-23-jan-2013 http://www.biggerplate.com/mindmaps/zdgvywFB/apps-matt-clarke-firstthing-at-firstoption-23-jan-2013 http://www.conferencereaction.co.uk/client-events/first-option/firstthing-apps-an-overview-by-matt-clarke/ http://www.conferencereaction.co.uk/client-events/first-option/firstthing-apps-an-overview-by-matt-clarke/ Cabre - MindManager Training and Consultancy Cabre - MindManager Training and Consultancy

It’s surprising that ConferenceREACTION is in the top ten for the generic terms! If you want your maps to be seen by people who don’t use the catalogues i.e. the non-software mind mappers, then perhaps you need to post them on other sites. Obviously and unfortunately text is important. If you want your maps to be found (and maybe understood) I believe they need to be fully described.

What is your experience and your suggestions for making maps appear more frequently in search results for the non-mind mappers you want to see them?

Okay map pickers, an update on the Top 100 for “matt clarke firstthing apps” 4 Feb 2013

The UK chart: Google.co.uk

  • ConferenceREACTION remains at No. 1
  • Biggerplate are creeping up at No. 25
  • BUT the new entry at No. 2 is MindMeister (the map was only posted on 30 Jan)
  • Maps for That are not in the top 100

The US chart: Google.com

  • ConferenceREACTION remains at No. 1
  • A repeat new entry at No. 2 is MindMeister (the map was only posted on 30 Jan)
  • Biggerplate are hanging back at No. 44
  • Maps for That are not in the top 100

The Mindjet Map part for Google searches chart: which I presume is via Google.com

  • ConferenceREACTION is at No. 1 and 2
  • Biggerplate are straight in at No. 3
  • MindMeister and Maps for That are not in the top 65 (the maximum Mindjet Google map part will report on)

BlogSummarizer a new way of accessing and summarising blog content

January 23rd, 2013

My friend Henry Lewkowicz at Context Discovery has been working on the automatic extraction of knowledge summaries from a variety of sources including Wikis & Word docs and now Blogs. On the right hand side of this blog you will now see a BlogSummarizer widget.  First select a keyword (they are automatically extracted from the blog) and then click Knowledge Map or Keyword Search.

Knowledge Map – A new window will open with a map whose central topic is the keyword and the branches are the secondary keywords.  Keep on clicking to dive deeper.

Keyword Search – Shows a map of the blogs with that keyword. Click the plus sign at the end of each topic to reveal a blog summary.  This allows you to quickly review the entries before visiting a specific blog by clicking Source.

The maps can be exported for you to continue your research in application which suits you.

The best thing is to select a keyword and give it a go.

I have already given Henry some feedback:

  • Some of the primary keywords need hiding e.g. MindManager in the Applications of MindManager are redundant and the blog owner needs to be able to hide them.
  • I think anything that is a link should be a consistent colour. Some are blue some are black.  Don’t miss the black ones like I did!

What would you change or add or improve?

Visit these sites to try BlogSummarizer on your blog or WebSummarizer to get summaries of other web sites.

BlogSummarizer - Relevance MattersWebSummarizer - relevance matters