Archive for the ‘tips’ Category

Tips for Topic Notes

Tuesday, June 4th, 2013

I have just preparing a quote for an on-line training client. The quote is a MindManager map which is exported to Word. The process reminded me of few tips I could give you about using Topic Notes.

Topic Notes Menu Bar

  1. Use the Next and Previous notes buttons to check out the next paragraph or chapter of document.
  2. Table tool is good for getting control over column width and placing images with text wrapping around it.  These tables export to Word and the Web.
  3. When you add an image notice notice the Insert option at the bottom left of the file explorer view. Click it and you get the choice to Insert and Link. This means whenever you open, refresh or export a map the latest version of the image will be used.  You can save snapshots of a spreadsheet or project plan when you update it.  Then the image will be updated in the map.
  4. The Format Painter was added a couple of versions ago.
  5. These are tools for Tablet PC users.  You can sketch in the ink section of the Topic Note and convert it to an image in the “text” note.  Or write in ink and convert to text.

Do you have any tips for using Topic Notes?

Can you use Dropbox to share your maps and linked files?

Wednesday, May 22nd, 2013

Do you wish to share map(s) and linked documents with other people using the Cloud to manage a project, event, writing a  report, developing a web site, etc.? Mindjet offer this possibility via Mindjet Web which stores both maps and files which can be linked.  Is Dropbox a viable alternative?

Dropbox allows you to share files and folders via shared folders and your Public folder. You can share to non-Dropbox users and Dropbox account holders. Those with accounts will be able to edit shared files and add files to shared folders. How can you use this cloud store with Mindjet  MindManager files? I investigated what happens when a map which has linked files and folders, attachments and URLs linking to files in my SkyDrive account is accessed by other users and the iPad.

I created a new folder (Publishing) in the local My Dropbox folder on my Windows PC. I created a map and saved it in this parent folder. I created some sub-folders and saved some existing documents there. Then I linked these by dragging and dropping from File Explorer to the map. I also added links to the folders. I added some attachments and hyperlinks to other files and web pages.

Then I shared the Publishing folder with another Dropbox account running on another PC. Once the folders and files had been synced to this PC’s My Dropbox folder everything worked as expected. The relative links (don’t use absolute) to files and folders opened, as did the hyperlinks to web pages and the attachments.

Test Dropbox with Mindjet MIndManager

This will also work if you put the Publishing folder into your Public folder, share the link and the person you have shared the link with downloads all the folders and files in the structure to their PC. However this is a one off process. Their files will not be synced with any changes that are made by you to those files. They would have to repeat the download manually.

Both Dropbox (viewer only) and Skydrive (viewer and and editor) will open MS Office files via their browser pages (not via the local Dropbox application). This can accessed by a right click on the file in the local Dropbox folder.  The url links on the map to the PowerPoints stored on SkyDrive open the presentations in a browser window.

iPad

There is an iOS Dropbox app and this can be accessed many other apps on the iPhone and iPad.  What happened when I accessed this map from my iPad using Mindjet and iThoughtsHD?  Both applications support access to Dropbox folders and other cloud file stores.

Mindjet

  • The links to files and folders do not work
  • The attachments are not accessible

iThoughtsHD

  • The links to files and folders do not work
  • The last attached document in a topic is accessible. The second topic has two attachments but only one can be opened.

I cannot recommend sharing maps with document links and attachments via Dropbox on iOS.

Painless Annual, Quarterly and Monthly Returns

Tuesday, April 16th, 2013

I was using my Cabre’s Financial Administration map today to complete the annual return to Companies House which confirms who the directors , shareholders etc. are. It’s been online for several years and the fee even went down this year from £14 to £13!

As using the map made it very easy for me to complete and the original post about it was in 2008, I thought it might be worth reminding you of the benefit of using Mindjet for this. The process went like this:

  1. Received reminder email from Companies House. Click link to submission page.
  2. Open Cabre Finance Map > Companies House branch. Copy password, registration no. and authentication code to submission page.
  3. Complete submission. Paste submission number and payment reference on this years return branch.
  4. Use Outlook MindManager Add Ins to paste confirming emails on branch.
  5. Add a topic with date and topic alarm for next years submission.

I use similar processes for VAT, PAYE, Corporation Tax, Insurance, Annual Accounts.  All the web links, log in details  and records of past transactions are on one map.

Simple.

Finance Annual Return mind map

Converting Notes to Topics

Thursday, April 11th, 2013

Mindjet Notes right clickI just did this for a map I am working on and thought I would share it with you.

I have a map with Topics and Notes which creates the agenda for a meeting in Word. I am going to the meeting shortly and I wanted to have this agenda on a paper map for taking notes. Printing it would not show the notes. So I tried this:

  • Right click the Notes icon on the Topic
  • Copy or Cut the Note
  • And Paste

Your Notes are now Subtopics.

You may find the free Opti Add In Topic2 Notes useful if you want to reverse the process.

Perhaps you have a tip for managing Notes. Why not share it as a comment?

Windows 8 – Tablet PC – Tablet Input Panel or On Screen Keyboard

Saturday, February 9th, 2013

Mindjet 11 Ink mode is working well in Windows 8 but correcting the ink to text is painful when I am in slate format on my HP2740p Tablet PC.  I can’t easily correct the text because the on screen keyboard does not pop up.  I have found a solution.

In all previous Tablet PC versions of Windows (XP Tablet onwards) when I clicked on a text entry field with my pen the Tablet Input Panel icon appeared. I clicked it and entered text using either the onscreen keyboard or ink to text panel.  In Windows 8 this is missing for legacy applications like Mindjet and MindManager.  When I tap a field in a new Windows 8 apps, the half screen touch keyboard pops up but its too big for pen input.  I can access the half screen keyboard in the old desktop apps by swiping in from the right hand side of the screen  > Settings > Keyboard or by opening the old task bar and tapping the keyboard icon.  This is a painfully slow process compared to the past.

After some searching on the internet I realised a solution.  It’s a combination of the old – Wacom Tablet Driver and the new – On Screen Keyboard.

  1. Install this driver from Wacom  Tablet PC – Enhanced Tablet Driver. I know it says Windows 7 and beta but its been working fine on my Windows 8 PC for several months. I had the pen button programed to be the Ctrl key.
    • Open Control Panel
    • Open Pen Tablet Properties
    • Open the Button drop down menu
    • Select Open/Run > Browse to C:\Windows\System32\osk.exe
    • Change name if you wish to “On Screen Keyboard”
    • Click OK.
  2. Go to a field, press the button on your pen and the small on-screen keyboard opens.

Using on screen keyboard with Windows 8 and Mindjet

If I have missed an easier way to do this, please tell me?

If you know a way to pop up a small handwriting ink to text panel, I would pleased hear about it?

 

Ribbon Customisation in Mindjet 11

Monday, October 29th, 2012

It’s another new feature of the latest version of MindManager now called Mindjet 11. Mindjet say in their release notes “Modify existing menus or create your own customisable ribbon menu. Users can keep most-used commands visible for easy access and improved productivity. Right click on the ribbon menu to see the customise ribbon option in the context menu.”

Here is what I discovered:

Right clicking a ribbon brings up this window –

Customise Ribbon - Mindjet 11 (was MindManager) - Adding new Ribbons and editing existing ones

My first attempt was to remove the Sharepoint Items from the Map Data group on the Insert ribbon. This was not possible. Michael Deutch answered my request for help in the Mindjet Community post “Why are the options to Add and Remove greyed out in the Customize Ribbon pane?“. This is what you can do:

  • Remove groups from an existing Ribbon e.g. Map Data from the Insert Ribbon
  • You can add groups to an existing Ribbon e.g. Tablet > Ink (which includes Insert Sketch) to the Insert Ribbon
  • You can create a new Ribbon e.g. Presentation and populate this with the predefined groups e.g. Zoom and/or add a New Group to which you can add individual commands.
  • Finally you can reset the Ribbons to their default settings.

You can’t:

  • Remove or add commands to an existing group.

How could I use this functionality:

  • Adding Tablet commands to existing Ribbons
  • Creating new Ribbons with all the tools I use for exporting to Word and the Web
  • Create a new Ribbon for Presentations or Project Management

Will this new feature be of any use to you?

Don’t forget you can customise the Quick Acces Toolbar as well.

New feature of Mindjet 11 – The Hidden from View Indicator

Monday, October 22nd, 2012

Mindjet 11 for Windows has several new features (see the Mindjet for Windows® Release Notes for them all). This is a review of what I call the Hidden from View Indicator and Mindjet calls the Filter Overlay. It is a pink box which appears in the bottom left hand corner of your map window to tell you if:

  • the map is Filtered,
  • is using the Show Branch Alone or
  • is using Show/Hide to hide specific map objects.

Let me show you how this works in practice. This is my map:

Mindjet / MindManager Filter Overlay Base map for experiment

If I now apply a Filter e.g. Show Priority 1 most of the map disappears and the indicator is in the bottom left corner. Filters are very useful for focusing on certain topics in the map and controlling what is exported to Word, the web etc.

Mindjet / MindManager Filter Overlay - Filter indicated

Next lets see what happens with Show Branch Alone. I use this feature when presenting or facilitating a discussion with Mindjet to focus the audience on the current topic. If the discussion goes on for a while you can forget you have used this tool, so the indicator will be a big help.

Filter Overlay - Show Branch Alone

Finally Show/Hide which I use to hide things my audience don’t need to see or all the Notes icons in the map included at the beginning of a Word export as in this map. Spot the missing Notes icon:

Mindjet / MindManager - Filter Overlay - Show / Hide

Of course you can have all three applied at the same time.

Mindjet / MindManager Filter Overlay - All three applied

You can minimise the indicator or overlay to icons only by clicking the minus sign in the box.

Hope you found that useful?

Using the new Mindjet for Windows – AutoCalc Function

Monday, October 8th, 2012

Mindjet 11 for Windows now includes an AutoCalc function. This allows you to perform a few statistical rather than mathematical operations on the topic properties of subtopics and display the results in the topic properties of the parent topic (easier to see below!). You can display the sum, average, count, maximum and minimum values.

You cannot perform arithmetic functions e.g. price x quantity or price + tax or price – discount. Use the Mindjet Spreadsheet or Insert Excel Range to display these type of calculations.

The basics are:

  • Create a parent topic and the subtopics the calculation is to be based on.
  • Apply AutoCalc to the parent topic, create the value and calculation type.
  • Edit the subtopic properties to add values and see the result.
  • Add more properties and edit value names if required.

The map below expands graphically on the above:

Using Mindjet's AutoCalc Function

"Download Download Using Mindjet's AutoCalc map

Evernote and MindManager Integration: Browser, Map Parts, RSS Feeds

Tuesday, October 2nd, 2012

Whenever Graham Wilson asks a question it sparks me into doing some research as to what MindManager can do. Sunday’s question was “How do you integrate Evernote with Mind Mapping?“. There is not a simple answer but a variety of tools you can employ.

  1. Evernote tool in Mindjet WebThere is an Evernote Export from Mindjet Web (was Connect). Select a topic, click the Evernote tool, select the approriate options and you could have a topic, subtopics and links from a map as an outline in an Evernote note and a link back to the Mindjet Web map.
  2. You can drag and drop or copy and paste Evernote urls to a Mindjet 11 for Windows (or its MindManager predecessors) map or copy and paste for Mindjet Web.
  3. Open Evernote in Mindjet’s (MindManager’s) built in browser and use the paste function to create a dashboard of your Evernote notes. If you saved this in Mindjet (Cloud) Files, you could access the map from Mindjet Web or the mobile apps. You can also save it in Dropbox and read it in a MindManager compatible web or mobile app.  I could create an Evernote dashboard in Mindjet and add alarms, resources, task info to the Evernote Topic on the map.

    Here is a short video showing the adding of Evernote Note’s to a map. Best viewed full screen:


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  4. With Public Evernotes you can use an RSS feeder to get Evernotes on to a MindManager map. See Tips and tricks on using Connect with Evernote in the Mindjet Community and look at the Related Items below.  It you don’t tell anyone else the public Evernote URL it’s fairly private.

Is there an opportunity for an add in developer to do more?  Or has it already happened?

The Hand of Movement or the Rubber Band of Selection

Wednesday, September 12th, 2012

Clicking the mouse on the MindManager map canvas has four functions:

  1. Left click and release – Creates a paste point on the canvas. Paste to add the contents of your clipboard as a floating topic or image depending on content.
  2. Right click and release – A menu of appropriate options pops up.
  3. Left click, hold down and move – Gives a rubber band for making multiple item selection. Hold down the Ctrl key and you can make further selections.
  4. Left click, hold down, pause and move – Allows you to move the map within the window.
  5. Right click, hold down and move – Also allows you to move the map within the window but I often get the pop up menu.

Timing on the last two options can take a little practice. Here is a 1 minute video demonstrating just those two.

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