Archive for the ‘tip’ Category

Stretch the edges of the Library panes to work faster

Tuesday, October 21st, 2014

When selecting items from the Library you often have to scroll down to see all the choices of images, icons, background images and shapes available to you. Just stretch the viewing pane to see more. You can drag the top up and the left hand side out. The result is in most cases you can see all the items available in that group.

Just place your mouse on the pane edge and when the cursor changes to the double arrows and vertical lines, drag the edge in the required direction.

MindManager Screenshot adjusting image selection pane

MindManager Screenshot – Adjusting image selection pane

Preparing for a networking meeting

Friday, January 18th, 2013

Biggerplate Unplugged particularly

I am preparing for Biggerplate Unplugged on the 31st January in London. 70 people are going! Some I know well, some are acquaintances and some I have never met. The map below outlines how I prepare for such meetings. It’s a technique I have used for many years. It helps me to get the most out of the day. You can’t expect to meet everyone, you know you must meet some people, you know you must avoid others for good (you frequently interact with them) and bad reasons (you can work that out for yourselves). This is what I do.

Preparing for meetings with Mindjet Preparing for Meetings.mmap Preparing for Meetings.mmap

For those that like to read including Google etc.

Preparing your Meeting Map

Get the Attendee List

Copy the attendee list from the web page, Word, PDF etc.  Pasting it direct to a Mindjet work may work but quite often I go via Word or Excel to tidy things up and then paste to the map.  This blog about Converting tables in to MindManager maps may help.

Add Markers

Use markers to categorise people:

  • “New to you”
  • “Recent acquaintances”
  • “Old friends”

I rename the flag marker set for this purpose.

Identify your targets

  • Which “new to you” people do you want to meet?
  • Which “old friends” do you want to catch up with?
  • What’s your strategy for “old friends” you don’t want to spend time with?

I use Task Priorities for this.


  • Which “No Shows” do you need to follow-up with afterwards?
  • Maybe there are people attending via the web.

I use my participant marker set. Note I have edited one of the standard Mindjet icons to create a “no-show” marker.

Use the Index Tab

It’s on the right hand side of your screen. It displays groups of markers and lets you click to the indexed topic.  Use this to double-check that people are in the correct marker group.  It also gives an indication of quantity in each group.

Use Power Filter

Show high priority people you want to meet, the Priority ONES. Focus your pre-meeting research on them.

Add Content and Links

  • Add an e-mail link
  • Add their Outlook Contact
  • Web links
  • Twitter Stream
  • Notes
  • Questions for them
  • Further research action pre-meeting for you

For Biggerplate Unplugged in London you may find these maps which have been uploaded useful starters if you are attending:

I will publish a blog about creating, editing and managing map markers shortly.

Adjusting the line width of MindManager Maps

Monday, May 10th, 2010

It is a common question “How did you get those thick lines on your map?” or ” How can I make make my maps look more organic as Tony Buzan recommends?”  It is very simple you need to adjust the formatting options of the Central Topic.  The affects are global for the map, you cannot have thick lines on some topics and thin on others.  The setting does not affect floating topics, they do not inherit the line thickness settings but they do inherit  shadow, if you use it.

Watch the video to see how its done.

Adjusting Line Width in MindManager Maps

You will find many other MindManager Tip videos in the library.

Creating Twitter Feeds in MindManager Map Parts

Tuesday, April 27th, 2010

Twitter RSS feeds no longer work after they changed their API in March 2013.

However the principles outlined above do work for web sites that have RSS feeds.

I decided to have a go at using the Map Parts – News Feed for adding Tweets to a map this afternoon. I had heard that people were not succeeding in making this work. I have it working for individuals, searches, hash tags and lists. Follow the process below.

This is a clickable map. The Twitter icons will click through to Twitter and the Central Topic downloads the MindManager map. You will be able to see the most recent Tweets from all these sources.

Copy a Twitter RSS feed from the icon on Twitter and Twitter Search pages. You will not find it on Twitter list pages. See the last topic on the map.

Creating Twitter Feeds in MindManager Creating Twitter Feeds in MindManager.mmap Creating Twitter Feeds in MindManager.mmap

Repeating some of the text on the map image for Google and text readers:

Creating Twitter Feeds in MindManager

1. General Comments

1.1 MindManager accepts feeds in the form:

1.2 It does not work with feeds with “atom” in them

1.3 Replace atom with rss and it works

2. Creating a new News Feed

2.1 Open Map Parts pane
2.2 Right click News Feeds
2.3 Add new News Feed to Library
2.4 Paste in the URL and OK

3. Using Twitter (News) Feeds

3.1 Open Map Parts Pane
3.2 Drag feed on to map
3.3 Click plus sign to see the Tweets
3.4 Refreshing
3.4.1 Feeds are refreshed when map is opened
3.4.2 Right click feed topic: Map Part > Refresh
3.4.3 Select feed topic: Press F5

3.5 Notes contain:  Tweet plus time and date

Converting tables (spreadsheets) into MindManager Maps

Wednesday, February 24th, 2010

Have you ever been frustrated about adding a table of data to your MindManager map? There it is all nicely arranged. It could be a list of meeting attendees e.g. Ecademy 12th Birthday Party. You can copy and paste it (just the attendee table) on to a map but the result is not what I want. Each row gets concatenated into one topic.

Here is how I process it in Word to produce the map I want. Paste part of this attendee list as unformatted text in to Word or use a simple two column table with a few rows of data.

Then Insert > Table > Convert text to table

Now you have a tabulated set of data. In this case the Name column comes with some excess baggage. Use search and replace to remove the guff. Delete any columns you do not need.

Select the Name column apply Heading 1 style
Select the Organization column apply Heading 2 style

You could have Location as the Heading 2 style or make it a sub-sub-topic with Heading 3 style. I also added Ecademy Meeting in Title style.

Open a new map in MindManager.

Select the table contents in Word and then click the MindManager button in Add-Ins. Hey presto.

Alternatively save the Word document and the import in MindManager. Ecademy meeting becomes the central topic. You can also copy and paste Spreadsheets in to Word and process them similarly.

Do you have a better way?

Some little known changes in MindManager 8.2

Wednesday, February 17th, 2010

Lars Jensen from Mindjet revealed the following in the Yahoo MindManager User Group forum. Thought you might like to know about these. With my comments.

  • Windows 7: Now supports new file dialogs and DPI adjustments. (I am not sure what that means)
  • Timer: Moved from a separate window to the status bar.
    Tools > Timer adds timer to bottom of screen

    n.b. The Twit Cleaner is very useful if you have a mass of people you no longer want to follow in Twitter.

  • Map background: Added “Watermark” tiling option, which create a staggered, rotated background without having to prepare it specially in an external image editor.

    I spent “hours” creating and angled “Draft ” picture the other day in a picture editor. Here are a couple of pictures you could add to a Status folder in your Background Images folder.

  • Map background: Can now drag & drop images onto background image preview within Background Properties dialog. (I don’t get this one)

  • MindManager Options (Edit): Added options to preserve scale when copying and replacing topic images. You can set Copy images at full size and Paste images at same scale.

  • Built-in Browser: Ctrl+click now opens hyperlink or attachment in external browser, regardless of Built-in Browser settings. (That works 🙂 )

  • Text Marker context menu: Added Quick Filter and Find Next/Find Previous (to match icon markers). Right click on a Marker to see this menu.

  • Quick Filter context menu: Added “Remove Filter” item for convenience. Right click on a Marker to see this menu.

  • Mini View: Clicking outside the “viewable area” rectangle now scrolls map to the click point. (View Ribbon > Zoom > Mini View – Mine only works in the viewable area rectangle)
  • Keyboard shortcuts: Revised document history shortcuts to be compatible with Internet Explorer and Windows Explorer (i.e. Back = Alt+Left; Forward = Alt+Right). (Can’t find this)

  • Keyboard shortcuts: Ctrl+N opens a new default map without the Template Chooser dialog. (That works 🙂 )
  • Date & Time: Added keyboard shortcut to insert without dialog (Ctrl+Alt+Shift+T). (That works 🙂 )

It is a useful set of changes. Please can someone enlighten me on the ones I do not get.

3 Speakers – 3 Different MindManager maps

Tuesday, June 2nd, 2009

I am attending a monthly meeting of Entrepreneurs World. It has networking between entrepreneurs and people who can fund their activities: banks, venture capitalists and other entrepreneurs. At each meeting there is a speaker. Here are the maps of the three most recent ones and some technical notes for MindManager users.

What Ehud Furman did after got acquired by eBay

Note: I have hidden the lines from the central topic. You can use a no lines format option or make the lines the same colour as the background.

Uzair Bawany CEO Contact Recruitment talking about developing a recruitment business and the current environment

Note: I have post compressed (possibly a bit too much) this map image so it will load faster. MindManager produces a high resolution and therefore large JPEG file in the web exports unless you select no background in Web Export > Customise > Advanced Settings, where a smaller GIF will be produced. GIFs are great when there are no photos involved in the map but most photos will look as though they have been through an undesirable special effect if turned into a GIF.

JPEGs can be post compressed before upload to the server using on-line tools e.g. Chami or desktop tools e.g. Photoshop, Gimp or Unfortunately Microsoft Picture Manager only compresses when you resize to standard sizes. A clickable image map must remain the same size or the links will be in the wrong place.

John Viney talking about his life as a head hunter and his approach to investments

Note: This is two clickable image exports. The first creates the header, footer and top map. The second is added to the first by copy and pasting the exported index.html.txt file into the index.html of the first map. Make sure you set the index file name of the second export to something different to the first. I replaced index by parallel_interests in the example giving a file parallel_interests.html.txt and an parallel_interests.gif. This image must be uploaded with those produced by the first export and the edited index.html.

And I did use GIFs for both images in this export. The text is very clear and the images of John Viney slightly distorted.

Ehud FurmanJohn VineyUzair BawanyJohn Viney

My favourite MindManager shortcut keys

Friday, May 29th, 2009

Here are the shortcut keys I regularly use:

1. F4 to hide all but the selected topic and it’s subtopics. Press F4 again to toggle back.
2. Ctrl+F5 to zoom the map to fit the screen
3. Alt+F3 to centre the map on the selected topic
4. F3 to centre the map on the selected topic and close down the level of detail on all other topics
5. Ctrl+S to save the map
6. Ctrl+D to toggle the level of detail on the selected topics
7. Ctrl+T to toggle the Notes window
8. Ctrl+K to add or edit a hyperlink
9. Ctrl+Z to undo the last action
10. Ctrl+SHIFT+ALT+V to paste inside a topic. Useful for adding images copied elsewhere.

You can see all the rest in the Learning Tab – Keyboard Shortcuts

What are your favourites?

A few little tips when using MindManager for presentations

Sunday, March 29th, 2009

Without going to presentation mode:

  1. Make sure you have the tools you need on the Quick Access Bar
  2. Minimise the ribbon
  3. Point the beamer so the Quick Access Tool bar, Ribbon command bar and Worksheet bar miss the top of the screen and are not visible to the audience but are to you on your PC.
  4. Right click the background and select Full Screen Mode. (not always available)
  5. Right click the icon in the bottom right hand corner and hide the Task Pane tabs.
  6. Now you have an uncluttered screen.
  7. Pre-load any applications and files you are you going to call up during the presentation.
  8. Don’t forget where you turned the various parts of the screen off.

A Compendium of MindManager Tips from Twitter

Monday, February 2nd, 2009

Occasionally I post a MindManager tip on Twitter when I come across something I have forgotten existed or a fantastic new feature I have never seen before. You can see them along with all the other stuff I tweet about at I tend to use Twhirl as my Twitter client.

My MindManager Tips on Twitter:

  • Right click the empty space in the Workbook Tab toolbar to get some useful options: Properties, arrange, show in explorer
  • MindManager 8: The new built in browser does not have a print button. Right click to get print and several other options.
  • Web Export – Testing your templates – Use Filter to hide all but central topic – Export is then very quick!
  • When starting a map about a new contact use the Map Part > Outlook Linker > New Contact to create the contact in Outlook
  • You can right click a topic and split it. Select text in the topic or let MindManager create a topic for each word.
  • If you “lose” files or folders. The Map Part – File Explorer can help you find them

I also have many more extensive MindManager tips and tricks in the Cabre Community Forum.