MindManager task management overview and relevant add ins

Task Management Overview for MindManager - So many options and Add Ins

A client contacted me recently and asked for some guidance on how to manage his task list with MindManager. So I prepared an overview of the options in a MindManager map – Task Management Overview. It summarises what you can do with MindManager (Windows version mostly), Mindjet Tasks, Microsoft Office and Add Ins.

  • Desktop Alone
  • Desktop & Mindjet Tasks
  • Desktop & Outlook
  • Desktop & MS Project
  • Desktop & Excel
  • Addins – for Excel and “Getting Things Done

The overview doesn’t answer the client’s question it just shows the options from having a single map, through to interacting with Mindjet Tasks or Outlook, to exporting and importing from Excel and MS Project, to using add ins from the simple: My Things, to the complex: Results Manager.

The generic answer to managing your tasks (and other peoples tasks) successfully with MindManager is:

  1. Pick an option
  2. Define a process
  3. Stick to it for a week or a month
  4. Has it achieved your objectives?
    1. Yes – Repeat
    2. No – Why not? Look for an option that fills the gap
  5. Be prepared to compromise. The only software that will fully satisfy your requirements is one you write yourself! Commissioning someone else to write it is unlikely to satisfy you.  Admit you haven’t got the time or money to do that and make the best of what you can get off the shelf.

30 years ago I had a Commodore Pet which ran a chemical factories planned maintenance management system in Liverpool. It didn’t do things the way we “wanted” to but after a year even the most unionised technician on my staff was happy to have it on his bench.  It gave him a defined process, a database that was easy to edit, a range of reports and made his life easier. One of the options in the map will do it for you to.

Please download the MindManager map to see the details: Task Management Overview

About Andrew Wilcox

Andrew is an experienced user of MindManager who shares his knowledge and advice for free here. And provides commercial training and consulting on how to exploit MindManager and other mind mapping software applications in business, organisations and for individuals at Cabre For more information about Andrew please visit his Google + profile.

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9 Responses to “MindManager task management overview and relevant add ins”

  1. Hi Andrew

    Well written article and range of options, as usual. We all strive for the ultimate todo/task list/scheduling tool or app. Hence there are hundreds available.

    Peter Stewart

  2. Alex says:

    Great idea and map to go with it. The only (very minor) additions I would make are:

    MindManager’s Outline view;
    Topic task filtering by date due, whether completed etc in map, Gantt or outline views;
    Syncing with the MM phone and tablet apps (though personally I find the MM app to be too limited to be of any use)

    I’m planning to post on my own blog soon on setting up dashboard maps based on Outlook queries combined with MM topic task filtering.

  3. Andrew Wilcox says:


    Thanks for the comments. I will add them to the map.

  4. Andrew Wilcox says:

    I have added more topics on

    – Views: Outline, Presentation
    – Filtering
    – Resource Availability
    – Sharing with Mindjet Mobile Apps

    Please download the revised map

  5. Alex says:

    Hi Andrew,

    I’m glad the feedback was useful but you appear to have posted the link to the old map, as these changes don’t appear on the one I’ve downloaded.


  6. Andrew Wilcox says:


    I did upload the new version but didn’t change the name to the simpler one I had used on the server.

    Should be right now.

    Thanks, Andrew

  7. […] Andrew Wilcox posted a great MindManager map on his Cabre Applications of MindManager blog which provides a comprehensive overview the many ways […]

  8. Thierry Lutece says:

    Hi Andrew,

    Why My Things tool is a “personal GTD tool” and ResultsManager is not a personal GTD tool ?

    Merci !

  9. […] €69. Other more expensive alternatives include importing tasks from MS Project (incidentally Andrew Wilcox has a post on the Cabre website with an excellent map summarising the many options and add-ins available for […]

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