Summarize

How to manage shared resources for teams of MindManager users

MindManager Package Folder Types: Images, Background Images, Icons, Shapes, Map Parts, Templates, Themes, Marker Lists, Web Export TemplatesDo you want to share any of the following between team members or versions of MindManager?

  • A set of brand images you want everyone to use.
  • Map Markers for use at specific types of meetings.
  • A watermark that includes a copyright date.
  • Images of your products or people.
  • A set of questions you ask every new client.
  • A web export template which is constantly refined.

The Package Folders tool enables you to do this. Either for yourself, if you are running a couple of versions of MindManager (not sure if this function extends to Mac and Connect) or across a team by placing resources in network, Dropbox, Skydrive etc. folders.  To use the tool open this pane: File > Options > Package Folders

Selecting the resource type and location of your MindManager Package Folders
Your options:

  • Name – descibe the folder e.g. “Brand Logos”
  • Path – select the location of your package folder. It might be a folder in a mapped network drive or a Dropbox sub-folder. If you have sub-folders they will appear in the Task Panes and Template Organiser without adding them individually.
  • Resource Type – You can have everything in one folder but the Task Panes and Template Organiser will only show the relevant files.

MindManager Package Folders in the image Task PaneOnce added the new folders will appear in your Task Panes and Template Organiser. Last week I added a Dropbox folder. Later that week I took some pictures of the Royal Yacht with a mobile phone and saved them in Dropbox. They were available short afterwards to add to a map.  For example this is useful for data gathering during site surveys with a mobile device. Then writing a report back at the office using a standard report map template which exports to Word.

Notes:

  1. When a resource e.g. an image is added to a folder, if the folder is open in MindManager, you will need to refresh the folder to see it. Right click the folder and Refresh.
  2. Web Export templates only work with one version of MindManager. (see Resolving problems with customised web exports in MindManager 9)

About Andrew Wilcox

Andrew is an experienced user of MindManager who shares his knowledge and advice for free here. And provides commercial training and consulting on how to exploit MindManager and other mind mapping software applications in business, organisations and for individuals at Cabre For more information about Andrew please visit his Google + profile.

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4 Responses to “How to manage shared resources for teams of MindManager users”

  1. Andrew – this is fantastic. I work from a couple of PCs, mainly my office desk to and my laptop when with clients. For years I have copied marker lists, icons, templates and so on between the various PCs, each time having to recall how to load them into MindManager manually.

    More recently I’ve been using the Magic Briefcase feature of SugarSync, in much the same way you have described using DropBox. Now I’ve just created a Package Folder in my Magic Briefcase folder. I copied in all my custom bits and pieces – icons, themes, styles and so on from my desktop PC.

    Next I started up my laptop, opened MindManager and ‘linked’ to the Magic Brifcase Package Folder . As soon as SugarSync had synchronised the files (a matter of seconds) they were immediately available to my laptop version of MindManager for no extra effort.

    Now I can maintain all the useful stuff in a single place and not have to worry how to make it available on my different PCs. If I change a style/theme on my laptop, save it to the Package Folder in Magic Briefcase, it is available on my Desktop within seconds.

    Many thanks.

    Steve

  2. Andrew Wilcox says:

    By George I think you’ve got it Steve. 🙂

    There is so much underutilised stuff in MindManager. I have known of this functionality for years but as a single PC user it has never been that relevant. When I install new versions of MindManager, I just copy the old templates etc. to the new Mindjet folders in my user folders. But actually it’s not the cleanest way to do it. This is.

  3. […] this image to your Background Images folder. Set up a Package Folder for this if you haven’t got […]

  4. […] See How to manage shared resources for teams of MindManager users […]

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