Sharing your MindManager Maps with non-users

MindManager maps soon become rich containers of information. My process tends to go like this:

  1. Brainstorming or a record of an event or meeting
  2. Then I add images and hyperlinks to topics,
  3. Followed by notes in topics which may have more links and images.
  4. I could then add Excel ranges and/or Outlook items (email, notes, contacts, events, tasks)

As you go down this list your ability to share the map with people who do not have MindManager becomes more and more difficult or complicated.

At level 1 I can export to PDF or an image file and email it.

At level 2 The hyperlinks do not work in images or PDFs. They do in the web export to clickable image map but you then have to upload the files to share them first. The Mindjet Player in PDF or Flash file does not quite reproduce the map, the style and topic positions change.

At level 3 I now have to use one of the full web site exports to allow viewers to see the notes. The PDF Player and Flash do show notes but not images and links in notes. Word export can also be used. Non of these gives a overview of the orginal map, if it has more than a few topics.

At level 4 The Outlook and Excel placeholders appears in some of the exports but my experience is key data is not visible.

MindManager Web and Mindjet Connect do allow non-users to access the map and edit it. But it’s not cost effective for you (you have to pay for an account) or time effective for the user (logging in, learning how to use it) compared to emailing a PDF for example.

Have you any good strategies for or barriers to sharing MindManager maps with non-users?

About Andrew Wilcox

Andrew is an experienced user of MindManager who shares his knowledge and advice for free here. And provides commercial training and consulting on how to exploit MindManager and other mind mapping software applications in business, organisations and for individuals at Cabre For more information about Andrew please visit his Google + profile.

5 Responses to “Sharing your MindManager Maps with non-users”

  1. Hi Andrew

    What I have done is give a link to a copy of Mindjet Viewer (26.5MB download) in my Dropbox – not too big a download these days. I noticed on Biggerplate, under each map example clicked on, a green download this map bar and a grey bar with: Explore with Mindjet Viewer. Click on that and a windor jumps out and the map comes through. I looked at the multiplication map by Wojciech Korsak. The table performed the sums and a link to his website did. Did not have attachments or notes.

    However, I have not really checked if you get a mirror image with attachments and links ‘live’, notes operational. I have tried to save everything in one folder in Dropbox – excel and word docs, images, pdf’s, etc.

  2. Sorry for english above – a bit weary and only read through it after I sent it. Anyway the gist is there.

  3. Andrew Wilcox says:

    Three different viewers:

    1. The flash viewer which can be embedded in a web page: Biggerplate style and can be created by newer versions of MindManager / Mindjet. Does not support images in notes, attachments and other objects. Formatting is “lost”.

    2. The “old” viewer application which can open a map and let you see and print everything that was supported at that time. I believe the last one was for MindManager 7.

    3. The current trial which becomes a viewer on expiry and supports all current features.

    Storing everything in one folder is fine but they could be in Word, PDF folders etc. Just stick to relative links.

  4. Patrick van Kappel says:

    Hi Andrew

    Fantastic blog, thanks for the info.

    Do you know if there is any way of exporting a mindmap to a format usable by non mindmap users that includes attachments?


  5. Andrew Wilcox says:

    Hi Patrick

    Thank you for your question. I presume you have realised the PDF exports do not handle this.

    You can create a web export that will include all the attached documents.

    Export the map. Zip up the web export folder. Send to non-user asking them to unzip to a folder and click index.html. Or host the export on a Web Server or Dropbox or similar and point the non-user at it.

    These include the attached documents:
    • Static (a static menu good for a small number of topics)
    • Dynamic (an expanding menu when there are large numbers of topics)
    • One page for simple maps.

    These do not:
    • Clickable Image Map
    • Presentation
    • Outline

    The Word export will also create a Word document with links to the attachments in a subfolder. Zip up and send to non-user.

    Otherwise ask them to install the trial and use it as a viewer.

    Or make a PDF of the map, run a web export to get the Linked Documents folder with all the attachments in it. Send them the PDF and the zipped Linked Documents folder and let them worked work out where they are attached .

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