Summarize

Managing and giving access to document sets. Example Prince2

How do you get an overview of a complex document set?

PRINCE2 DOCUMENTS & OTHERS

ProjectQualityPlan.rtf ProjectQualityPlan.rtf ProjectIssue.rtf ProjectIssue.rtf RequestforChangeForm.rtf RequestforChangeForm.rtf StagePlan.rtf StagePlan.rtf WorkPackage.rtf WorkPackage.rtf OffSpecificationForm.rtf OffSpecificationForm.rtf ProjectInitiationDocument.rtf ProjectInitiationDocument.rtf CommunicationPlan.rtf CommunicationPlan.rtf ExceptionReport.rtf ExceptionReport.rtf ProjectPlan.rtf ProjectPlan.rtf CheckpointReport.rtf CheckpointReport.rtf HighlightReport.rtf HighlightReport.rtf PostProjectReview.rtf PostProjectReview.rtf ProductChecklist.rtf ProductChecklist.rtf QualityLog.rtf QualityLog.rtf RiskLog.rtf RiskLog.rtf BusinessCase.rtf BusinessCase.rtf EndStageReport.rtf EndStageReport.rtf ProjectMandate.rtf ProjectMandate.rtf EndProjectReport.rtf EndProjectReport.rtf FollowonActionRecommendations.rtf

FollowonActionRecommendations.rtf IssueLog.rtf IssueLog.rtf ProductDescription.rtf ProductDescription.rtf LessonsLearnedReport.rtf LessonsLearnedReport.rtf ProjectApproach.rtf ProjectApproach.rtf ProjectBrief.rtf ProjectBrief.rtf AcceptanceCriteria.rtf AcceptanceCriteria.rtf

I developed this map back in 2003 when reviewing Prince2 and how it could be used at a Systems Integrator. Click the map and a RTF template document will download.

You will see a few highlighted documents. These did not exist in the Prince2 set in 2003 but were part of our project management system. It was easy to link to either company or client templates such as Permits to Work and live data such as Finance. This map can be on an intranet giving access to all employees to the current document set. With a simple document approval process (one or two people have the rights to post the current templates to the web site) it can be used to ensure that everyone uses the current version of the template.

You might have a set of documents you use for Customer Management or Accident Reporting or Recruitment or …………….. MindManager can be used to quickly gather together disparate sources of information and turn them in to a coherent process map. For instance in finance you may wish to show internal, accountancy best practice and HMRC (tax authority) documents in a set.

These documents were obtained from the PRINCE2 On-line Ordering and Downloads part of the Official PRINCE2 website in 2003. They are not the current set. A single zip file of all the documents could be downloaded from there in 2003. This is the current Prince2 web site. Now there are MindManager Add Ins such as Olympic’s QP2 which provide a complete management system for Prince2.

Cabre can work with you to create a customised map(s) for your project or company process which links to an existing or new document set. Please contact me to discuss.

About Andrew Wilcox

Andrew is an experienced user of MindManager who shares his knowledge and advice for free here. And provides commercial training and consulting on how to exploit MindManager and other mind mapping software applications in business, organisations and for individuals at Cabre For more information about Andrew please visit his Google + profile.

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