Moving maps with Relative and Absolute Links

July 1st, 2015

MindManager Course Map

My process for setting up a MindManager training day is as follows:

  1. Copy the Beginners Course folder from the MindManager Course folder to the client’s course folder
  2. Open the map shown above. Do not let MindManager update the links.
  3. Open all the relative R linked maps which are now in the client’s course folder.
    • Edit and populate with relevant information.
    • The links back to the “Course Map” will work.
  4. Open all the absolute A links and check they work.
    • There are no links back to the “Course Map” unless you manually add them.

Simple:

  1. The Beginners Course Folder contains “template” maps to be moved and edited for each course
  2. Other folders and maps in MindManager Course folder contain reference maps and other files which don’t change for each course.

If you let MindManager update the links the absolute ones will be fine but the relative ones will point back to the original folder. You may find this confusing when you are running your course! e.g. “I am sure I added all your names to the course members map”

Of course this process can be used for many applications e.g.

  • Starting a new project
  • Setting up an interview
  • Going on a trip
  • Shopping
  • Treatment plans

If you do mess up the links on a map, then do this:

  1. Find – Replace – Option – Links
  2. Replace the beginning of the link with the new folder location.
Find and replace links

Find and replace links

MindManager task management overview and relevant add ins

January 12th, 2015

Task Management Overview for MindManager - So many options and Add Ins

A client contacted me recently and asked for some guidance on how to manage his task list with MindManager. So I prepared an overview of the options in a MindManager map – Task Management Overview. It summarises what you can do with MindManager (Windows version mostly), Mindjet Tasks, Microsoft Office and Add Ins.

  • Desktop Alone
  • Desktop & Mindjet Tasks
  • Desktop & Outlook
  • Desktop & MS Project
  • Desktop & Excel
  • Addins – for Excel and “Getting Things Done

The overview doesn’t answer the client’s question it just shows the options from having a single map, through to interacting with Mindjet Tasks or Outlook, to exporting and importing from Excel and MS Project, to using add ins from the simple: My Things, to the complex: Results Manager.

The generic answer to managing your tasks (and other peoples tasks) successfully with MindManager is:

  1. Pick an option
  2. Define a process
  3. Stick to it for a week or a month
  4. Has it achieved your objectives?
    1. Yes – Repeat
    2. No – Why not? Look for an option that fills the gap
  5. Be prepared to compromise. The only software that will fully satisfy your requirements is one you write yourself! Commissioning someone else to write it is unlikely to satisfy you.  Admit you haven’t got the time or money to do that and make the best of what you can get off the shelf.

30 years ago I had a Commodore Pet which ran a chemical factories planned maintenance management system in Liverpool. It didn’t do things the way we “wanted” to but after a year even the most unionised technician on my staff was happy to have it on his bench.  It gave him a defined process, a database that was easy to edit, a range of reports and made his life easier. One of the options in the map will do it for you to.

Please download the MindManager map to see the details: Task Management Overview

An overview map of Facebook

October 21st, 2014

Have you become lost in Facebook? I have. So I started mapping it out. I have been using Facebook to advertise another venture and I needed to be more careful with my postings. This is the summary map. Click it to see the detail.

Facebook Overview Summary

Facebook Overview Summary

It’s work in progress. There is more to understand on the left hand side.

What is missing? What doesn’t make sense?

Stretch the edges of the Library panes to work faster

October 21st, 2014

When selecting items from the Library you often have to scroll down to see all the choices of images, icons, background images and shapes available to you. Just stretch the viewing pane to see more. You can drag the top up and the left hand side out. The result is in most cases you can see all the items available in that group.

Just place your mouse on the pane edge and when the cursor changes to the double arrows and vertical lines, drag the edge in the required direction.

MindManager Screenshot adjusting image selection pane

MindManager Screenshot – Adjusting image selection pane

Using Windows Environment Variables in MindManager Hyperlinks

July 1st, 2014

Windows has a set of variables which work wherever Windows is installed. Maybe you have booted from a USB drive or decided your home drive should be Z:. You can use these variables in MindManager hyperlinks.

For example:

  • “%windir%\System32\calc.exe” as an absolute link will start an instance of the Calculator (It may not be in the foreground).
  • “%UserProfile%\AppData\Local\Mindjet\MindManager\14\Library\ENU\” will open your library folder.

You need to use the Open outside MindManager option or press Ctrl when you click the hyperlink on the map.

Here are some more variables:

  • %AllUsersProfile% – Open the All User’s Profile
  • %HomeDrive% – Opens your home drive e.g. C:\
  • %UserProfile% – Opens you User’s Profile
  • %temp% Opens – temporary file Folder
  • %systemroot% – Opens Windows folder
  • %windir% – maps to Windows folder

If you send a map with links of this type to other Windows users it will work on their PC regardless of how they have set it up.

My inspiration came from here: Is there a list of Windows special directories/shortcuts (like %TEMP%)? . Many commands are listed and there is a link to a page with many more.

Perhaps I could create a PC maintenance map?

 

Recoverying your My Maps pane set up in a new install

June 30th, 2014
My Maps tab - folders and maps

I have been off air for a while. I have been busy on other projects and reinstalling Windows 8 after two years of operation.  It had slowed down to something less than a snail going in reverse up a steep hill.

My process was to make a disc image on a spare hard drive which could be plugged in later via a USB station. Then install Windows 8/8.1 from scratch followed by all the applications. That went well and I have been able to copy across files from the “old” drive. But what I forgot to do was to export the Registry specifically the HKEY_CURRENT_USER (HKCU) section and even more particularly the MindManager keys.

Why would I want to do this? Because there are a few important personalised parts of your MindManager set up which are stored in the Registry. One of these is your My Maps pane set up of collections and folders. It is an easy process to import your old registry keys once they are in *.reg file.

My problem was how to open the old Registry. Here is the solution (I won’t bore you with the things that failed to work e.g. Trying to boot from the old USB drive – Windows wanted to do a repair first and failed to get this to work)

  • This is how to get access to your old HKCU – How to import the HKCU values of a different profile into your registry
  • This did it for me – reg.exe load HKLM\TempHive h:\users\Andrew\ntuser.dat
  • Which gave me access to
    HKEY_LOCAL_MACHINE\TempHive\Software\Mindjet\MindManager\14\MyMaps
  • Export the key
  • Edit the registry file – replacing HKEY_LOCAL_MACHINE\TempHive\ with HKEY_CURRENT_USER\
  • Close MindManager
  • Import or double click the registry file
  • Open MindManager and my maps and folders are back as shown in the image!

Warning don’t dabble with the Registry unless you have backed up and created a restore point.

I wonder what other stuff I can now extract from my old MindManager keys?

MindManager and PowerPoint Brainwave

March 4th, 2014
Presentation Web Export Template

Presentation Web Export Template

I just had a moment of inspiration when answering a question about exporting to PowerPoint in the Mindjet Community.  There has never been a easy way to transfer your maps to PowerPoint. The current exports to PowerPoint do not show off your hard work of laying out the map and formatting it.  They transfer the topic text to bullet points or PowerPoint objects (bullet points in blocks).  My recommendation has always been for simple maps to export the image then insert and link to a slide.  For more complex maps either use screen grabbers to capture sections of the map or sub-divide the map in to several maps using “Send to new map” then export the images.  All a bit painful.

Here is my using the web exports for PowerPoint slides brainwave

1. Use the Presentations web export

This will automatically produce a set of images intended for a set of web pages from your map. You will need to play with Customize – Advance Settings before you get the best images for your presentation.

  • Open the map
  • Export to web using the Presentations template
  • Create a new PowerPoint presentation or use an existing one.
  • Then insert and link the image files you will find in the web export folder.
  • Tip: It helps to sort the folder by file type.

2. Use Linked Map View and Clickable Image Map web export

This idea follows on from the sub-dividing suggestion above.

  • Open your parent or master map for the presentation.
  • Export this as a Clickable Image Web export.
  • Tip: In Customise – Advanced Settings: Include Map Background – True (jpg good if you have photos) / False (gif produces smaller image files)
  • Go to Linked Map View.
  • Select the number of Map Levels required
  • Select All
  • Web Export
  • You have now created a folder for each map with an image file in it
  • Insert and Link the images to your PowerPoint slide.

Why have I bolded the Insert and Link? Simple: if you edit your map, repeat the export, close and reopen your PowerPoint file it will be refreshed with the new images.  (I failed to find a Refresh button or shortcut key in PowerPoint)

Just wondering if I have missed something obvious in MindManager associated with the Slide View.  Please tell me if I have.

Laws of the Game - Linked Map View

Laws of the Game – Linked Map View

The Power of Linked Maps in MindManager for Windows

February 13th, 2014

The Power of Linked Maps

The Power of Linked Maps

The Linked Maps view (was called Multimap View) in MindManager for Windows is powerful and often unknown feature of the application. It allows you to create a collection of maps which can be manipulated, shared, exported, printed and combined. Its a feature I have used to get overviews, to publish multiple maps in Word & Web form, to sort out bad links and print several maps in one go to a PDF or standard printer.

With suitably constructed dashboard, master or parent maps you can easily manipulate information and share it across projects and clients. For instance you may have a standard Terms and Conditions map. Link this to the collection of maps you have for a specific client and it can be included in every collection of maps sent to the client.  Please read on to find out how to use this feature.


1. Master Maps

Structured or not
It may be that you already have a set of linked maps that grown over time. The linked map view will display all the maps linked from the current map. It will not display maps which have a link going to the current map unless there is a link from the current map.
However you may be better off creating a new dashboard or map to link the maps in a coherent manner. Its easy to create a new linked map, see Link your maps below.

Levels
You can control the number of linked levels displayed in the Linked Maps view. Levels is equivalent to parent, child, grandchild which is 2 levels. Your maps may not be linked in an organigram like structure the Linked Maps view will just follow links from one map to the next.  If you can create a structure of levels e.g. Company, projects, phases it will help you later.

Markers and Tags
By adding markers: icons e.g. priority andtags e.g. departments, to both the dashboard map and other maps you will be able to perform some neat tricks later.


2. Linking your maps
There are a several ways to link your maps:

Use Send to new Linked Map
As the complexity of map grows it makes sense to sub divide the map. Right click the main topic and Send to new map to transfer all the sub-topics to a new map with a link from the parent topic to the new map and there will be a link from the central topic of the new map back to the parent.
As the map I use to manage my company grows, I have used this feature to create maps focused on Finance, Marketing, Sales etc.
Drag and drop maps from File Explorer on to a master map
Open File Explorer then drag and drop the maps on to your master map.
To remove the .mmap in the topic text use Replace (CTRL-H) “.mmap” with “” but make sure hyperlinks is not selected in the Options.

CTRL-K or Insert Hyperlink
You can link maps to topics with this process but you have to write the topic text as well as browsing for the map. Drag and drop is easier.


3. Linked Map View
Now open your highest level map and View ribbon > Linked Maps. The default one level of map thumbnails will be visible. Lets run through them.

Linked Maps
You can select individual maps or hold down CTRL to select multiple maps or Select All.

Send as eMail
 Packs all selected maps and linked documents in to one zip file and attaches to an email

Pack and Go
Just creates a zip file of the selected maps and any other files linked in them.

Quick Print
Prints all selected maps using their individual page setups.

Search
Searches through the selected maps for text in topics and topic notes.

Web Export
Export the parent map to a folder and the sub-maps to sub-folders.

Edit

Rename
 Selected map not maps

Select All

Deselect All

Refresh
 Refreshes previews to latest version (Someone else could be editing a Cloud map)

View

Levels
The number of links away from the parent. Take care, opening all levels, may overload some of the functions.

The map I use to manage Cabre’s business goes through the levels as follows:

1 level – 18 maps
2 levels – 105 maps
3 levels – 150 maps
All Levels – 210 maps

Thumbnails
 Size adjust: Squeeze more maps into the window

Assign

Markers
Add a marker set to all the maps, Useful for
  • Adding Resources to all maps e.g. a new employee or collaborator
  • Adding a new marker to all maps
  • Removing unused markers from all maps

Map Themes
Rebrand the maps for:
  • A new project or client
  • Harmonise for a presentation

Web Templates
Apply the same web export template to all the maps. For similar reasons to Map Themes.

Combine All
Create a new map which combines all the maps at the current level. Use it to take a snapshot:
  • Save versions of it (Don’t forget Pack and Go)
  • Filter it: to create reports, overviews, task lists
  • Print it out for a meeting (Large format printer or poster print)
Note:
  • You now have duplicate data
  • It does not dynamically update
  • It is not the selected maps.

Adding maps quickly to your desktop background

January 31st, 2014

This morning I wanted to paste two maps on to my second screen for reference during a webinar I was giving on Four Crucial Tips for MindManager Users.  They were my management map and the attendees.  I looked hard for ways to paste them in various applications and then I went back to Windows Paint.  Here is the simple process:

  1. Select central topic of map and copy CTRL-C
  2. Open Paint  and paste.
  3. Drag the edge of the canvas so it will cover the required part of your desktop.
  4. Repeat with another map pasting on to the same image and arranging as appropriate.
  5. In Paint > File > Set as Desktop Background > Centred

Now I had these prompts on the desktop of the second monitor along with the web cam array and the GoTo Meeting Control Panel. In my primary monitor I was sharing MindManager.  The image I created is below.

14-01-31 Four Crucial Tips Prompts

Do you have a better option?

Some of you may remember being able to have a clickable image map in a live Windows background in Windows 3.1!

Mindjet Mobile Tips – How to make things happen

December 2nd, 2013

Last week someone said “You are keyboard man”.  I was trying to encourage a “mouse man” to use the keyboard to speed up their interactions with MindManager desktop at the time. Now I have to use my fingers in a different way on another instrument, the mobile version of Mindjet.

I struggle to remember the different taps, press and drag combinations I have to use to interact with the maps.  Here is my crib sheet for doing it.  Click the image to see a full size version or download the Mindjet Mobile Tips Map to your desktop or iPad or iPhone. There is a Mindjet app for Android but it does not behave like this.

Tips for Mindjet Mobile Apps on iPhone and iPad